Executive Assistant to Chief Executive Officer

Confidential; Dubai; On-site; AED 80,000 - 100,000; Full time

Job summary

A respected organization is looking for an experienced administrative assistant in Dubai. The ideal candidate will have over 5 years of experience supporting senior executives, demonstrating superb communication skills and the ability to manage calendars. Responsibilities include coordinating meetings, preparing materials for executives, and performing administrative tasks efficiently. The role requires discretion, flexibility, and strong organizational skills. Knowledge of Microsoft Office is essential for success in this position.

Qualifications

• 5+ years experience in an administrative role reporting to upper management.
• Strong communication and organizational skills are a must.
• Detail-oriented with the ability to multi-task.

Responsibilities

• Coordinate scheduling and calendar management for senior executives.
• Aid in preparing materials for meetings.
• Perform administrative support tasks including typing and filing.

Skills

Written and verbal communication skills

Time-management skills

Organizational skills

Adaptability

Tools

Microsoft Office

Office productivity tools

Job description

The ideal candidate will provide top-level assistance for high level executives. You will have previous experience working in an office environment, performing administrative duties and providing support to management.

Responsibilities

• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
• Aid executive in preparing for meetings.
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database.
• Responding to emails and document requests on behalf of executives.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
• Coordinate office events, meetings, and team activities.
• Ensure compliance with company policies and relevant regulations.
• Stay updated on organizational changes and provide proactive administrative support.

Qualifications

• 5+ years experience in administrative role reporting directly to upper management
• Superb written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills