Document Controller jobs in United Arab Emirates
Document Controller - Aldar Retail Management
شركة الدار العقارية ش.م.ع
Document Controller - Retail Design & Delivery
شركة الدار العقارية ش.م.ع
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Job summary
A leading retail management firm in Abu Dhabi is seeking a Document Control Administrator to support the Retail Design & Delivery department. The role involves handling administration duties, maintaining document control, and coordinating office activities. Candidates should have at least 3 years of relevant experience and proficiency in Microsoft Office tools. This is an exciting opportunity to join a dynamic team in a rapidly growing sector, contributing to innovative retail solutions.
Qualifications
- Minimum 3 years’ experience in document control or administrative role.
- Proven experience as an Administrator, Administrative Assistant, or relevant role.
Responsibilities
- Undertake all functions related to reporting and document control.
- Coordinate day-to-day office activities and operations.
- Prepare and update reports and trackers.
- Contact clients/tenants to schedule meetings.
- Ensure compliance with documentation naming protocols.
Skills
Education
Join Aldar Retail Management – Where Talent Meets Opportunity!
At Aldar Retail Management, we’re shaping the future of retail across the UAE. From managing vibrant F&B destinations to delivering world-class shopping experiences, we’re redefining how communities connect, shop, and thrive.
Our people are at the heart of everything we do - driven by collaboration, excellence, and innovation. If you’re ready to bring your expertise to a dynamic organization, a forward-thinking team and make an impact in one of the region’s leading retail environments, this is your opportunity to be part of something extraordinary.
To support the Retail Design & Delivery department with all related administration and document control functions and ensure the smooth-running of daily operations of the retail design and delivery department.
- Undertake all requested functions related to reporting, tracking of information & drawings, archiving, maintain document registers, and document control.
- Coordinate day to day office activities and operations to secure efficiency and compliance to company policies.
- Preparation and update of all reports and trackers.
- Input information provided by the client into the appropriate reports and trackers.
- Extract data and produce summary reports from the associated trackers.
- Track information reporting and follow up internally to ensure the response time of the team is within to acceptable time frame
- Contact clients/tenants to schedule meeting
- Prepare minutes of the meeting when requested
- Submit timely reports and prepare presentations/proposals as assigned.
- Issue trackers and reports to the client.
- Issue project documentation and drawings as requested.
- Prepare invoices as requested.
- Follow up on outstanding invoices and track invoices and payments.
- Responsible for filling system accuracy and maintain internal database and filing systems.
- Prepares letters and forms upon requests.
- Ensure compliance with documentation naming protocol.
- Ensure back up of all pertinent information.
- Upload documents and drawings onto the client’s external platforms as required.
- Assist colleagues whenever necessary.
- Perform other related duties or assignments as required & directed.
High School Certificate or Equivalent
Minimum 3 years’ experience in document control or administrative role with proven experience as an Administrator, Administrative Assistant, or relevant role.
- Proficient in Microsoft Office
- Proficient in Excel, word & power point
- Excellent Communication
- Self- motivated
- Ability to multitask
- Problem-solving attitude with an eye for detail
- Understanding of construction drawings an advantage
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.