Document Controller

CSCEC Middle East; Dubai; On-site; AED 80,000 - 120,000; Full time

Job summary

A construction firm in Dubai is seeking a candidate to manage and control all tender-related documentation. Responsibilities include ensuring proper document version control, coordinating with various teams, and maintaining organized filing systems for tender documents. The ideal candidate should have a Bachelor's degree in Administration or Commerce and a good understanding of tendering requirements, along with 3-5 years of relevant work experience. This role requires attention to detail and strong organizational skills.

Qualifications

• Good understanding of tendering and prequalification documentation requirements in the construction industry.
• 3-5 Years of relevant work experience.

Responsibilities

• Manage and control all tender-related documentation.
• Ensure proper document version control, numbering, formatting, and filing.
• Maintain and update tender document registers, logs, and tracking sheets.
• Coordinate with estimation, technical, commercial, and management teams.
• Ensure that all tender submissions are compiled and organized.
• Check submitted documents for completeness and compliance.
• Maintain an organized electronic and hard copy filing system.
• Track addenda, clarifications, and client communications.
• Assist in the preparation of prequalification submissions.
• Support the implementation of document control procedures.
• Handle printing, binding, scanning, and packaging of tender submissions.
• Maintain confidentiality of all tender and commercial information.

Education

Bachelors Degree in Administration/Commerce or a related field

Job description

Duties and Responsibilities

• Manage and control all tender-related documentation, including prequalification documents, technical submissions, commercial submissions, and supporting records.
• Ensure proper document version control, numbering, formatting, and filing in line with company procedures and tender requirements.
• Maintain and update tender document registers, logs, and tracking sheets for all incoming and outgoing bid documents.
• Coordinate with estimation, technical, commercial, and management teams to collect required documents for tender submissions.
• Ensure that all tender submissions are compiled, formatted, and organized as per client instructions and deadlines.
• Check submitted documents for completeness, accuracy, and compliance with tender requirements.
• Maintain an organized electronic and hard copy filing system for all tender documents and correspondence.
• Track addenda, clarifications, and client communications during the tendering stage and ensure proper circulation to concerned teams.
• Assist in the preparation of prequalification submissions and company registration documents for new clients.
• Support the implementation of document control procedures in line with the company’s Quality Management System.
• Handle printing, binding, scanning, and packaging of tender submissions when physical submission is required.
• Maintain confidentiality of all tender and commercial information.

Qualifications

• Bachelors Degree in Administration/Commerce or a related field.
• Good understanding of tendering and prequalification documentation requirements in the construction industry.
• 3-5 Years of relevant work experience