Document Controller

شركة الدار العقارية ش.م.ع; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading retail management firm in Abu Dhabi is seeking a Document Control Administrator to support the Retail Design & Delivery department. The role involves handling administration duties, maintaining document control, and coordinating office activities. Candidates should have at least 3 years of relevant experience and proficiency in Microsoft Office tools. This is an exciting opportunity to join a dynamic team in a rapidly growing sector, contributing to innovative retail solutions.

Qualifications

• Minimum 3 years’ experience in document control or administrative role.
• Proven experience as an Administrator, Administrative Assistant, or relevant role.

Responsibilities

• Undertake all functions related to reporting and document control.
• Coordinate day-to-day office activities and operations.
• Prepare and update reports and trackers.
• Contact clients/tenants to schedule meetings.
• Ensure compliance with documentation naming protocols.

Skills

Proficient in Microsoft Office

Proficient in Excel, Word & PowerPoint

Excellent Communication

Self-motivated

Ability to multitask

Problem-solving attitude with an eye for detail

Understanding of construction drawings

Education

High School Certificate or Equivalent

Job description

Join Aldar Retail Management – Where Talent Meets Opportunity!

At Aldar Retail Management, we’re shaping the future of retail across the UAE. From managing vibrant F&B destinations to delivering world-class shopping experiences, we’re redefining how communities connect, shop, and thrive.

Our people are at the heart of everything we do - driven by collaboration, excellence, and innovation. If you’re ready to bring your expertise to a dynamic organization, a forward-thinking team and make an impact in one of the region’s leading retail environments, this is your opportunity to be part of something extraordinary.

Job Purpose:

To support the Retail Design & Delivery department with all related administration and document control functions and ensure the smooth-running of daily operations of the retail design and delivery department.

Roles & Responsibilities:

• Undertake all requested functions related to reporting, tracking of information & drawings, archiving, maintain document registers, and document control.
• Coordinate day to day office activities and operations to secure efficiency and compliance to company policies.
• Preparation and update of all reports and trackers.
• Input information provided by the client into the appropriate reports and trackers.
• Extract data and produce summary reports from the associated trackers.
• Track information reporting and follow up internally to ensure the response time of the team is within to acceptable time frame
• Contact clients/tenants to schedule meeting
• Prepare minutes of the meeting when requested
• Submit timely reports and prepare presentations/proposals as assigned.
• Issue trackers and reports to the client.
• Issue project documentation and drawings as requested.
• Prepare invoices as requested.
• Follow up on outstanding invoices and track invoices and payments.
• Responsible for filling system accuracy and maintain internal database and filing systems.
• Prepares letters and forms upon requests.
• Ensure compliance with documentation naming protocol.
• Ensure back up of all pertinent information.
• Upload documents and drawings onto the client’s external platforms as required.
• Assist colleagues whenever necessary.
• Perform other related duties or assignments as required & directed.

Qualifications & Experience:

Education:

High School Certificate or Equivalent

Experience:

Minimum 3 years’ experience in document control or administrative role with proven experience as an Administrator, Administrative Assistant, or relevant role.

Skills:

• Proficient in Microsoft Office
• Proficient in Excel, word & power point
• Excellent Communication
• Self- motivated
• Ability to multitask
• Problem-solving attitude with an eye for detail
• Understanding of construction drawings an advantage