Document Controller

Agile Consultants; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A consulting firm in Abu Dhabi is seeking a Document Controller responsible for managing administrative and documentation activities to ensure smooth office operations. The role includes handling correspondence, maintaining records, and collaborating with different departments. A Bachelor's degree in Business Administration and a minimum of 3 years of UAE experience in administrative roles are required. The ideal candidate should be proficient in MS Office and possess excellent organizational and communication skills.

Qualifications

• 3 years of proven UAE experience in administrative or document control roles.
• Strong knowledge of UAE office administration procedures.
• Excellent organizational and multitasking abilities.

Responsibilities

• Coordinate with vendors and service providers for office operations.
• Handle incoming and outgoing correspondence.
• Organize and manage the Head of Department’s calendar.
• Assist in preparing reports and official documents.
• Collaborate with departments to streamline processes.
• Handle confidential information with integrity.
• Communicate effectively and provide administrative support.
• Oversee day-to-day office operations.

Skills

UAE office administration procedures

MS Office Suite

Organizational skills

Communication skills

Education

Bachelor's degree in Business Administration or a relevant field

Job description

Overview

Job Code: 251/001/273
Industry: Electromechanical
Job Brief: The Document Controller will be responsible for managing and coordinating administrative and documentation activities to ensure smooth office operations. The role involves handling correspondence, maintaining records, supporting departmental coordination, and ensuring confidentiality and accuracy in all documentation processes.

Responsibilities

• Coordinate with vendors and service providers to ensure a smoothly running office environment.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Organize and manage the Head of Department’s calendar, including scheduling appointments, meetings, and travel arrangements.
• Assist in preparing reports, presentations, and official documents as required.
• Collaborate with different departments to streamline administrative and documentation processes.
• Handle confidential information with integrity and discretion at all times.
• Communicate effectively with team members and provide administrative support when required.
• Oversee day-to-day office operations, including management of office supplies, equipment, and facilities.

Qualifications

• Bachelor’s degree in Business Administration or a relevant field.
• Minimum 3 years of proven UAE experience in administrative or document control roles.
• Strong knowledge of UAE office administration procedures.
• Proficiency in office software, including MS Office Suite and calendar applications.
• Excellent organizational and multitasking abilities.
• Strong written, verbal, and interpersonal communication skills.
• Ability to work independently as well as collaboratively in a fast-paced work environment.