Document Controller

Caliberly; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A construction management company is seeking a highly organized Document Controller to oversee project documentation. Key responsibilities include managing incoming and outgoing documents, ensuring compliance with procedures, and supporting project teams. Candidates should have a diploma or bachelor's degree, along with 3–5 years of experience in similar roles. This position offers a professional and structured work environment with opportunities for growth and competitive compensation.

Benefits

Competitive compensation and benefits

Opportunities for growth and skill development

Qualifications

• 3–5 years of experience as a Document Controller in construction projects.
• Familiarity with construction drawings, specifications, and technical documents.

Responsibilities

• Maintain, organize, and control all incoming and outgoing project documents.
• Distribute drawings, specifications, and correspondence to relevant stakeholders.
• Ensure all documents comply with company procedures and project standards.
• Generate periodic reports on document status and outstanding items.
• Support project teams with documentation required for project handover.

Skills

Organizational skills

Time management

Attention to detail

Proficiency in MS Office

Communication skills

Education

Diploma or Bachelor's degree in Engineering or Business Administration

Tools

Document control systems

Job description

Job Title - Document Controller

We are seeking a highly organized and detail-oriented Document Controller to manage, track, and maintain all project documentation in accordance with established procedures and project requirements.

Key Responsibilities

Document Control & Management

• Maintain, organize, and control all incoming and outgoing project documents.
• Ensure documents are properly classified, filed, and stored in physical and digital formats.
• Manage document numbering, version control, and revision tracking.

Coordination & Distribution

• Distribute drawings, specifications, and correspondence to relevant stakeholders.
• Coordinate with project teams, consultants, and contractors to ensure timely document flow.
• Track document submissions, approvals, and transmittals.

Quality & Compliance

• Ensure all documents comply with company procedures and project standards.
• Support QA/QC teams by maintaining quality-related records and logs.
• Assist during audits by providing accurate and up-to-date documentation.

Reporting & Tracking

• Maintain logs for drawings, RFIs, submittals, and approvals.
• Generate periodic reports on document status and outstanding items.
• Monitor deadlines and follow up on pending documents.

Project Support & Close-Out

• Assist project teams with documentation required for project handover.
• Ensure all records are complete, approved, and archived properly.
• Support document close-out activities at project completion.

Qualifications & Experience

• Diploma or Bachelors degree in Engineering, Business Administration, or a related field.
• 3–5 years of experience as a Document Controller in construction projects.
• Familiarity with construction drawings, specifications, and technical documents.

Key Skills & Competencies

• Strong organizational and time management skills
• Attention to detail and accuracy
• Proficiency in MS Office and document control systems
• Ability to manage multiple documents and deadlines
• Good communication and coordination skills

What We Offer

• Stable role within active construction projects
• Professional and structured work environment
• Competitive compensation and benefits
• Opportunities for growth and skill development

Apply now!