Executive Assistant

Power and Sun Solar Equipments Trading L.L.C; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading trading company in Dubai is seeking a proactive Executive Assistant to support C-suite executives. Ideal candidates will have 4-10 years of experience, strong organizational skills, and proficiency in MS Office. The role involves managing calendars, coordinating travel, and handling confidential information. Competitive salary and benefits package are offered along with valuable experience in a fast-paced executive environment.

Benefits

Competitive salary and benefits package

Exposure to a dynamic and fast-paced executive environment

Opportunity to work closely with top leadership

Qualifications

• 410 years of proven experience as a Personal Assistant, Executive Assistant or similar role preferably supporting C-level executives.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities with keen attention to detail.
• High level of professionalism, confidentiality and discretion.
• Must be based in Dubai and available for immediate or short-notice joining.

Responsibilities

• Manage complex calendars, meetings and appointments across multiple time zones.
• Coordinate international and domestic travel including flights, accommodations, visas and detailed itineraries.
• Handle confidential correspondence, reports and sensitive information with discretion.
• Prepare presentations, meeting materials and executive briefs as required.
• Act as a primary point of contact between executives and internal/external stakeholders.
• Oversee expense reporting, reimbursements and document filing systems.
• Manage personal and professional errands with professionalism and reliability.
• Ensure all tasks are handled proactively to anticipate the executives’ needs.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft PowerPoint

Calendar Management

Microsoft Excel

Administrative Experience

Google Suite

Education

Bachelor's degree preferred

Tools

MS Office

scheduling tools

Job description

About the Role

We are seeking a highly organized proactive and discreet Executive Assistant to provide comprehensive administrative and personal support to C‑suite executives. The ideal candidate will have prior experience working with senior management or high‑profile clients ensuring seamless coordination, confidentiality and efficiency in all aspects of executive support.

Key Responsibilities

• Manage complex calendars, meetings and appointments across multiple time zones.
• Coordinate international and domestic travel including flights, accommodations, visas and detailed itineraries.
• Handle confidential correspondence, reports and sensitive information with discretion.
• Prepare presentations, meeting materials and executive briefs as required.
• Act as a primary point of contact between executives and internal/external stakeholders.
• Oversee expense reporting, reimbursements and document filing systems.
• Manage personal and professional errands with professionalism and reliability.
• Ensure all tasks are handled proactively to anticipate the executives’ needs.

Requirements

• Bachelors degree preferred.
• 410 years of proven experience as a Personal Assistant, Executive Assistant or similar role preferably supporting C‑level executives.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities with keen attention to detail.
• High level of professionalism, confidentiality and discretion.
• Proficiency in MS Office (Outlook, Excel, Word, PowerPoint) and scheduling tools.
• Must be based in Dubai and available for immediate or short‑notice joining.

What We Offer

• Competitive salary and benefits package.
• Exposure to a dynamic and fast‑paced executive environment.
• Opportunity to work closely with top leadership and gain valuable experience.

If you are interested please share your CV to

Key Skills

Time Management, Microsoft Office, Organizational skills, Microsoft Outlook, Microsoft Word, Personal Assistant Experience, Microsoft Powerpoint, Calendar Management, Microsoft Excel, Administrative Experience, Microsoft Outlook Calendar, Google Suite

Employment Type: Full Time

Experience: years

Vacancy: 1