Receptionist/Admin

Dalma Ayurvedic Treatment & Wellness Centre; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A wellness center in Sharjah is looking for an Admin Assistant to provide support in client interactions, manage calls, organize meetings, and handle financial transactions. The ideal candidate has over a year of experience in a similar role within the healthcare sector, showcasing excellent organizational and interpersonal skills. This role offers the opportunity to make a positive impact in a supportive environment.

Benefits

Opportunity to make a positive impact

Qualifications

• At least 1 year experience as an Admin Assistant or Receptionist in Healthcare.
• Prior accounting experience is a plus.
• Ability to handle phone calls professionally.

Responsibilities

• Welcoming and assisting clients.
• Answering and redirecting calls.
• Organising meetings and conference calls.
• Receiving mail and managing dispatch.
• Ensuring cleanliness of the reception area.
• Providing administrative support.
• Scheduling meetings and coordinating travel arrangements.
• Documenting financial transactions.
• Managing account receivables and payables.
• Administering leave records and claims.

Skills

Organisational skills

Interpersonal skills

Computer skills (MS Word, Excel, PowerPoint)

Service-oriented

Communication skills

Team player

Job description

Overview

Welcome to Dalma Ayurvedic

Ayurveda - the science of life and longevity - is the ancient scientific medical system of healing. Ayurveda treats as a "whole" -body, mind & soul- a truly holistic and integral medical system, dealing with both preventive and curative aspects of life in a most comprehensive way. Our well-qualified and experienced physicians provide traditional ayurveda treatments.

The Role

You will be responsible for :

• Welcoming, assisting and directing clients and other guests of the organisation.
• Answering all incoming calls and either redirecting them to appropriate party or handling caller inquiries wherever possible.
• Assisting in organising meetings and conference calls.
• Receiving mail and arranging dispatch.
• Ensuring the cleanliness / tidiness of the reception area and meeting rooms.
• Providing ad hoc administrative support to the team as required.
• Working closely with Team Executives as well as other support functions to provide proactive and effective general administrative assistance across a diverse range of tasks.
• Scheduling and coordinating meetings.
• Making travel arrangements and preparing expense reports.
• Providing other organisational support such as ordering supplies and equipment.
• Documenting all financial transactions and monitoring company accounts.
• Managing account receivables and payables, posting financial transactions to the accounting system and making bank deposits.
• Administering leave records, medical and insurance claims.

Ideal Profile

• You have at least 1 year experience within a Admin Assistant or Receptionist role, ideally within the Healthcare & Lifesciences industry.
• You are organised and have good interpersonal skills.
• You ideally have prior accounting experience.
• You have good computer skills ( MS Word, Excel, Powerpoint).
• You are service-oriented with excellent interpersonal skills.
• You have good communication skills and are comfortable with handling phone calls in a positive and professional manner.
• You are a strong team player who can manage multiple stakeholders
• You are highly goal driven and work well in fast paced environments
• You are a strong networker & relationship builder

What's on Offer?

• Opportunity to make a positive impact