Jobs in Cape Town, Südafrika

Our Head of Administration is going on maternity leave. We are looking for someone who can step into her role and keep operations running smoothly. This is not a narrow admin role; it combines operations, systems and problem-solving to support multiple stakeholders and keep workflows on track.

If you enjoy creating order, improving processes and managing moving parts with accuracy, this role will suit you well.

• Oversee client onboarding from start to finish.
• Manage payment processes and maintain accurate records.
• Communicate with clients when needed via WhatsApp or phone.
• Ensure coaches have the information and support they need.
• Work with Google Suite, WordPress and WhatsApp integrations to keep processes efficient.
• Track data, measure outcomes and look for opportunities to improve systems, including exploring automation and AI where useful.

• Highly organised with strong attention to detail.
• A systems thinker who understands how tasks fit into the bigger picture.
• Confident and professional in client-facing communication.
• Proficient in Google Suite and WordPress with the ability to learn new tools quickly.
• Focused on impact and results, not just ticking tasks off a list.

• A fully remote role where your work genuinely keeps the business moving.
• The chance to step into a role central to how we run; you’ll see the impact of your work every day.
• Real ownership: we’ll trust you to get things done without hand-holding.
• A fixed-term maternity cover contract with competitive pay.

• Strong organisational and multitasking skills.
• Proficiency with Google Suite (Docs, Sheets, Drive).
• WordPress experience (content forms and basic updates).
• Excellent written and verbal communication skills.
• Ability to work independently and manage competing priorities.

• Operations or admin experience in a remote team environment.
• Advanced skills in Google Sheets (formulas, pivot tables, dashboards).
• Familiarity with automation tools (Zapier, Make, Airtable etc.).
• Interest in applying AI tools to streamline workflows.
• Experience improving or creating processes that increased efficiency.
• Previous client-facing support via WhatsApp or phone.

• You must have your own laptop, mobile phone and reliable high-speed Wi-Fi connection.
• This is a fixed-term maternity cover contract.

Remote Work: Yes

Employment Type: Contract

Key Skills AutoCAD 3D, Council, ABAP, Apps, Electronics Engineering, Clinical

Experience: years

Vacancy: 1