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Office jobs in Singapore

Executive Assistant

SC CAPITAL PARTNERS PTE. LTD.

Singapore
On-site
SGD 50,000 - 70,000
22 days ago
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KC13341300 Office Administrator (3 months contact, convertible)

ROBERT HALF INTERNATIONAL PTE. LTD.

Singapore
On-site
SGD 60,000 - 80,000
22 days ago

Executive - Operations

Methodist Welfare Services

Singapore
On-site
SGD 40,000 - 60,000
22 days ago

Admin Assistant cum Purchasing

CHEM-GAS PTE LTD

Singapore
On-site
SGD 20,000 - 60,000
22 days ago

Project Engineer (Electrical) - Perm Role | CSLLE01

CAREER STORY PTE. LTD.

Singapore
On-site
SGD 40,000 - 70,000
22 days ago
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RECRUITMENT CONSULTANT,HR CLEAK

SINGJOB INTERNATIONAL PTE. LTD.

Singapore
On-site
SGD 60,000 - 80,000
22 days ago

Duty Manager - Grand Copthorne Waterfront Hotel

MILLENNIUM & COPTHORNE INTERNATIONAL LIMITED

Singapore
On-site
SGD 20,000 - 60,000
22 days ago

HR & Admin Executive

ASSURE SAFETY PTE. LTD.

Singapore
On-site
SGD 20,000 - 60,000
22 days ago
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SECRETARY – SENIOR MANAGEMENT OFFICE (ORCHARD)

PEOPLE PROFILERS PTE. LTD.

Singapore
On-site
SGD 20,000 - 60,000
22 days ago

Administrative Assistant: Keep Offices Running Smoothly

FOOD PARADISE ENTERPRISE HOLDING PTE. LTD.

Singapore
On-site
SGD 30,000 - 45,000
22 days ago

Administrative Assistant

FOOD PARADISE ENTERPRISE HOLDING PTE. LTD.

Singapore
On-site
SGD 30,000 - 45,000
22 days ago

Chef Manager

Sodexo Singapore Pte Ltd

Singapore
On-site
SGD 60,000 - 80,000
22 days ago

ACCOUNTS CLERK ,ADMIN

SINGJOB INTERNATIONAL PTE. LTD.

Singapore
On-site
SGD 20,000 - 60,000
22 days ago

Process Automation Specialist, Research Transformation Office

National University Polyclinics

Singapore
On-site
SGD 70,000 - 90,000
22 days ago

Senior Manager, Costs & Contracts (8890)

National University Polyclinics

Singapore
On-site
SGD 90,000 - 120,000
22 days ago

Senior HR/ Assistant Manager - Construction/Leading experience

Talent Trader Group Pte Ltd

Singapore
On-site
SGD 70,000 - 90,000
22 days ago

Facilities & Safety Coordinator

Private Advertiser

Singapore
On-site
SGD 40,000 - 60,000
22 days ago

Assistant Manager / Manager (Grant Administration) for AI Singapore

National University of Singapore

Singapore
On-site
SGD 60,000 - 80,000
22 days ago

Facilities Assistant

Private Advertiser

Singapore
On-site
SGD 40,000 - 60,000
22 days ago

Accounts & Admin Executive

WINBORNE PTE. LTD

Singapore
On-site
SGD 60,000 - 80,000
22 days ago

Business Development Executive, GTS Midsize Enterprise

Gartner

Singapore
Hybrid
SGD 82,000 - 113,000
22 days ago

Host - Front Office

ANDAZ SINGAPORE

Singapore
On-site
SGD 20,000 - 60,000
23 days ago

School IT AV Executive

ECO-ITS PRIVATE LIMITED

Singapore
On-site
SGD 40,000 - 60,000
25 days ago

Experienced Accounts Assistant / Executive with an established investment firm (one year contract)

THE CAP CONSULTING GROUP PTE. LTD.

Singapore
Hybrid
SGD 55,000 - 75,000
25 days ago

Assistant IT Consultant (11-months contract)

SINGAPORE INSTITUTE OF TECHNOLOGY

Serangoon Garden Circus
On-site
SGD 60,000 - 80,000
25 days ago

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Executive Assistant
SC CAPITAL PARTNERS PTE. LTD.
Singapore
On-site
SGD 50,000 - 70,000
Full time
22 days ago

Job summary

A financial services firm in Singapore is looking for an Executive Assistant to provide administrative support to senior management. The role includes managing calendars, organizing travel, and preparing meeting materials. Ideal candidates should have around 5 years of experience, strong skills in Microsoft Office, and excellent organizational abilities. Candidates must be proactive and able to maintain confidentiality in a dynamic environment. This is an opportunity to contribute significantly to a busy corporate atmosphere.

Qualifications

  • About 5 years’ experience as an Executive Assistant or similar role.
  • Strong proficiency in Microsoft Office applications.
  • Good written and verbal communication skills.

Responsibilities

  • Coordinate and prepare meetings for senior executives.
  • Prepare meeting agendas and take accurate minutes.
  • Manage travel arrangements for executives.

Skills

Organisational skills
Communication skills
Attention to detail
Discretion
Microsoft Office proficiency

Education

Diploma or Degree in Business or Secretarial Studies
Job description
Job Profile Summary
  • The Executive Assistant (EA) provides secretarial and administrative support to Senior Management, including scheduling meetings, managing calendars, arranging business travel, and handling related activities.
  • The EA will perform administrative tasks, prepare meeting agendas, and take minutes during meetings. The role also involves maintaining accurate records and documentation with strict confidentiality, attending to phone calls, redirecting them when necessary, and handling incoming/outgoing correspondence.
  • The EA should be meticulous with strong attention to detail, highly adaptable, and equipped with excellent organisational skills. He/She must be able to work well under pressure, demonstrate strong teamwork, and show commitment to succeed in a dynamic corporate environment. Proficiency in Microsoft Office is essential.
Key Responsibilities
  • Coordinate and prepare meetings for senior executives, including related communications and corporate documentation.
  • Prepare meeting agendas, take accurate minutes, and follow up on action items.
  • Format and prepare various documents (e.g., presentations, reports) and maintain records with strict confidentiality.
  • Manage travel arrangements for top executives and the Investor Relations team.
  • Handle all incoming and outgoing correspondence.
  • Screen and attend to phone calls, redirecting them when appropriate.
  • Submit claims for benefits, travel, and business expenses on behalf of executives/team members.
  • Support the Office Director with other administrative tasks when required.
Candidate Requisites
  • Diploma or Degree in Business, Secretarial Studies, or related field.
  • About 5 years’ experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.
  • Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
  • Good written and verbal communication skills, with professional business etiquette.
  • High level of discretion and ability to maintain confidentiality.
  • Strong organisational and time-management skills; able to prioritise and multitask effectively.
  • Proactive, resourceful, and adaptable with the ability to anticipate needs.
  • Team-oriented, with the ability to build strong working relationships across all levels.
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* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.

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