Assistant Manager / Manager (Grant Administration) for AI Singapore

National University of Singapore; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading university in Singapore is seeking an experienced administrator to manage grants for the AI Singapore programmes. This position involves supporting funding program management, coordinating grant applications, and providing secretarial support to directors. The ideal candidate must possess a recognized degree, have at least 4 years of relevant experience (preferably in grant administration), and demonstrate strong organizational and interpersonal skills. Join our team to contribute to the impactful AI initiatives within Singapore.

Qualifications

• Minimum 4 years of relevant work experience; grant administration experience is an advantage.
• Good organizational and administrative skills essential.
• Strong interpersonal skills required.

Responsibilities

• Support management and administration of all AI Singapore programmes.
• Assist in grant documentation preparation and submission coordination.
• Provide secretarial support to directors of AI Singapore.

Skills

Organizational skills

Administrative skills

Interpersonal skills

MS Office proficiency

Independent work

Team collaboration

Adaptability

Education

Recognized degree

Job description

Company description

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description

AI Singapore (AISG) is a national AI programme launched by the National Research Foundation (NRF) to anchor deep national capabilities in Artificial Intelligence (AI).

The programme office is hosted by the National University of Singapore (NUS) and brings together all Singapore-based research institutions and the vibrant ecosystem of AI start-ups and companies developing AI products to perform use-inspired research, grow the knowledge, create the tools, and develop the talent to power Singapore's AI efforts.

We are looking for an experienced enthusiastic and meticulous individual to augment the manpower in our administrations team.

The incumbent will report to the grant administrator lead and will be a critical member in managing and supporting the functions for the efficient administration of our AISG Grants. If you are a resourceful and motivated individual who are passionate about creating social and economic impacts, you are welcome to join us!

Duties and Responsibilities

To support the management and administration of all AI Singapore programmes such as 100 Experiments, Research Programme, Kickstarter, Grand Challenge, Technology Challenge and corresponding projects. Duties include but not limited to:

• Management of AI Singapore Funding Programmes and Research Project Grants:
  • Assist in scoping and document preparation for AI Singapore programme grant call.
  • Disseminate grant calls and coordinate submission of applications.
  • Coordinate the reviews for applications and coordinate Scientific Committee meetings.
  • Manage the preparation and finalisation of grant award letters, agreements and/or terms & conditions.
  • Follow-up with host institution regarding official acceptance and WBS account opening.
  • Aligned with SSRPO for virement, reporting SOPs and approval authorities.
  • Process request for project changes.
  • Manage/coordinate/check annual project reports, audits, expense report, claims, budget projections, KPI reports, and other programme-level etc, for submission to funder(s).
  • Address grant related queries on compliance, policies and other reporting or administrative matters to various stakeholders such as representatives from IHLs, as and when required.
  • Housekeeping and archiving of documentation pertaining to grants.
  • Assist in the organization and coordination of events/roadshows/presentations relating to the AI Singapore Funding Programmes/projects
  • Any other duties as assigned by Lead, Grant Admin / Head, Finance and Admin / Director, Strategic Ops.
• Secretarial support: Provide Programme-related secretarial support to all directors of AI Singapore which includes coordinating steering committee and evaluation panel meetings, as well as solicit peer review reports for selected projects.

Qualifications

• A recognised degree.
• Minimum of 4 years of relevant work experience; prior experience in grant administration is an advantage.
• Good organizational and administrative skills.
• Good interpersonal skills.
• Able to work independently and a good team player.
• Adaptable and able to multi-task in a fast-paced environment.
• Proficient in MS Office applications.

More Information

• Location: Kent Ridge Campus
• Organization: Office of the Deputy President(Res&Tech)
• Department: AI Singapore