Facilities Assistant

Private Advertiser; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A facilities management company in Singapore seeks an Office Facilities Assistant. The successful candidate will maintain efficient workspace operations, support safety inspections, assist in facility projects, and optimize office space utilization. Applicants should possess a diploma in Facilities Management or a related field, along with 2-3 years of experience in this domain. Strong communication skills and proficiency in Microsoft Office are required. The role involves a mixture of teamwork and independent responsibilities, contributing to a safe and productive work environment.

Qualifications

• 2-3 years of experience in facilities management or operations.
• Experience as a safety officer or in workplace safety is highly desirable.
• Familiarity with safety protocols and regulations.

Responsibilities

• Support operations team in day-to-day operations.
• Participate in space planning and optimizing office space utilization.
• Conduct regular safety inspections and risk assessments.

Skills

Detail-oriented

Excellent communication skills

Organizational skills

Problem-solving skills

Teamwork

Education

Diploma in Facilities Management or related field

Tools

Microsoft Office

Facility management software

Job description

Job purpose:

We are looking for a detail-oriented and proactive Office Facilities Assistant who excels in a dynamic environment. You will play a fundamental role in maintaining a safe, secure, and efficient workspace, optimizing facility utilization, and driving continuous improvement initiatives

Responsibilities:

• Support the operations team in day-to-day operations, including maintenance, safety, and security.
• Participate in space planning and optimizing the utilization of office space.
• Assist with routine inspections, maintenance, repairs of facilities when needed.
• Assist in maintaining an inventory of supplies and equipment for facility operations.
• Participate in facility improvement projects.
• Maintain facility related records and documents.
• Conduct regular safety inspections and risk assessments of the workplace.
• Ensure compliance with workplace safety and health regulations.
• Lead and coordinate safety training and awareness programs for staff.
• Investigate and report safety incidents and recommend corrective actions.

Requirements:

• Diploma or equivalent required; degree in Facilities Management or related field preferred.
• 2-3 years of experience in facilities management, operations, or a related field.
• Experience as a safety officer or in workplace safety is highly desirable.
• Excellent communication and organizational skills.
• Ability to work independently and as part of a team.
• Strong attention to detail and problem-solving skills.
• Familiarity with safety protocols and regulations.
• Proficient in Microsoft Office and facility management software.