Event Coordinator jobs in United Arab Emirates

WHO WE ARE:

CloserStill Media run over 80 market leading business exhibitions in the learning, healthcare, technology, and veterinary sectors, with events in Asia, UK, Europe and USA.

Our portfolio includes some of the fastest growing, and often award-winning events including the Singapore Vet Show, Big Data & AI World, Cloud & AI Infrastructure, Cyber Security World, Data Centre World, eCommerce Expo, Learning Technologies and DevLearn.

We are the envy of the events sector with over 60 major industry awards including The Sunday Times Top 100 Best Companies to work for three years in a row in 2018, 2019 and 2020!

We have exciting growth plans over the next two to three years and are looking for ambitious and motivated people to join our award-winning teams.

WHO WE ARE LOOKING FOR:

CloserStill Media (CSM), the team behind Tech Week Singapore 2025 (TWS25) - Asia’s leading technology event - is looking for dynamic VIP Lunch Ambassadors to join our award-winning team on a fixed-term contract. This is an opportunity to play a pivotal role in the success of our invite-only VIP Luncheons.

Reporting directly to the Customer Relations Manager, this role is responsible for managing the end-to-end planning, guest invitations & engagement, communications, and on-site execution of VIP Luncheons, ensuring a seamless and exceptional experience for all invited guests and sponsors.

If you thrive on engaging conversations, building professional relationships, and playing a vital role in executing world-class events, this opportunity is tailor-made for you. Join a vibrant team and leave your mark on one of the region’s most influential technology events.

(All applications are to be submitted through this page.If you have any questions about the role, please reach out to j.lee@closerstillmedia.com.)

THE ROLE:

• Manage VIP guest invitations, including daily outreach via calls and personalised emails to confirm attendance (approx. 40 guests per lunch).
• Demonstrate excellent cold-calling skills and a fearless attitude towards rejection, maintaining professionalism and persistence throughout.
• Build relationships with VIP Lunch Sponsors and internal stakeholders working closely to execute planning and production
• Maintain a backup list of qualified guests to ensure full tables and a premium experience for sponsors and attendees alike.
• Ensure smooth, timely, and relevant communication with all stakeholders before, during, and after the event.
• Report daily/weekly updates to internal & external stakeholders
• Meet and exceed daily and weekly KPIs to drive results and contribute to the overall success of the VIP Luncheons.
• Oversee and coordinate logistical requirements to ensure lunch hosts have everything they need – from AV and furniture to guest lists and briefing materials.

ABOUT YOU:

• Experience in events, hospitality, or high-level guest-facing roles.
• Resilient and not easily discouraged – you're comfortable on the phone and willing to follow up with hard-to-reach individuals.
• Professional written and verbal communication skills and the ability to build rapport with people from all walks of life.
• Good attention to detail and able to stay organised in a busy, fast-paced environment.
• Proficiency using Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Self-driven, positive energy, and the kind of person who always finds a way to get the job done to a high standard.

WORK LOCATION:

This role isbased in Singapore at fully on-site atour Tanjong Pagar office and at MBS on 8-9 Oct 2025.

SALARY:

SGD 2,500 per month

DIVERSITY AND INCLUSION:

CloserStill Media embrace diversity in all its forms and are committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation.

We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age, ethnicity, religion or beliefs, sexual orientation, gender identity, family or parental status or disability status.

PERSONAL DATA CONSENT:

The information you provide in your job application will be used and processed by or on behalf of CSM for purposes related to your registration of interest in current or future employment with CSM and for the processing of your application for employment.

We will collect and use the personal data that you have supplied to facilitate the processing of your application for employment purposes. We will use personal information such as telephone number and/or email address to contact you on job opportunities. Please note that the information you provide may be used by a third party to enable us to process your application. These third parties may be located outside of Singapore to carry out some of the processing and administrative functions for CSM and would be under duty of care to maintain the appropriate levels or security and confidentiality and only use the information as instructed by CSM.

The personal data held by CSM relating to the applicants will be kept strictly confidential. CSM may collect information through other sources for processing and evaluating your application for employment. If your application is successful, the information will be used in the administration of your employment. CSM may provide and/or transfer such data, whether in Singapore or outside of Singapore, to (i) any other departments within CSM or if necessary, with Government agencies; (ii) any third party service provider who provides administrative, data processing, computer or other services to CSM.

As part of assessing your suitability to work with CSM, we may use your information to conduct reference checks in accordance with CSM's HR Policy.

If your application is unsuccessful, CSM may retain and use the information to deal with any matter which may arise in connection with your application, for purposes of contacting you in connection with ongoing recruitment opportunities, as well as for data analysis and business purposes. If you do not wish to be considered for positions in CSM other than that you have applied for, please write in to hr@closerstillmedia.com.

By submitting this job application, you consent and agree to your data being used in conjunction with the recruitment and employment purposes at CSM. In order to maximise your opportunities to work with CSM, you are encouraged to keep the information provided to us up to date at all times. You are responsible for ensuring that the personal data is correct and true. You also have the option to withdraw your consent anytime.