Administration jobs in Singapore

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference. Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. Join Gilead and help create possible, together.

Gilead currently has three shared services teams in Ireland, North America and Singapore to support the worldwide business. The Global Financial Solutions (GFS) focus is on delivering innovative financial services & solutions to achieve a better, healthier world for all people. This role will be part of our Global Financial Solutions (GFS) team based in Singapore and offer you the opportunity to work within a culture of highly motivated, talented individuals who are dedicated to the Company\'s mission.

This role will provide the opportunity to work within a culture of highly motivated, talented individuals who are dedicated to the Company\'s mission. We are seeking individuals from diverse backgrounds who want to work together and support each other to help make a real difference in the lives of patients, thriving in a challenging and fast-paced environment, and living our core values of Integrity, Teamwork, Excellence, Accountability and Inclusion.

General Job Requirements:

Based in Singapore and reporting to the market STS Lead of APAC Global Financial Solutions (GFS), this position will be responsible for the delivery of Source to Settle (STS) & Order to Cash (OTC) services mainly focusing on Japan market (or other markets per business needs).

The customers for the STS process will be represented by Finance Business Partners of respective market in Gilead and will also include the Finance and business users of the process along with Gilead suppliers.

The customers for the OTC process will be represented by the finance of respective market, commercial finance and commercial operations.

STS processes include but not limited to handling of supplier’s onboarding requests, PO administration, supplier invoice processing, employees’ expense claims, Corporate Card handling, payment processing, month-end processes for APAC markets

OTC processes include but not limited to Customer and Credit Maintenance, Cash Application, Debt Collection, Credit review, Order Management, month-end processes for APAC markets

Position Specific Job Requirements:

• Able to handle STS & OTC processes in a professional manner; ability to follow up and resolve outstanding items and exceptions in a timely basis
• Contribution to the definition of service standards and continuous management of service level agreements with internal stakeholders and external vendors
• Contribution to the definition and maintenance of key performance indicators (KPIs) and the establishment of a continuous improvement culture
• Responsible for the timely preparation of the month end closing procedures for Japan in high quality (or other markets per business needs).
• Ensure financial records are in compliance with GAAP. Consistently maintains appropriate internal controls and upholds company policies & procedures including Worldwide Controller’s manual
• Interacts successfully with internal and external auditors by providing timely & accurate data and communication
• Evaluates processes and recommends & implements process improvements
• Helps develop, maintain and assess internal controls related to Gilead’s accounting and financial reporting systems
• Interacts successfully with non-financial personnel; ensure proper training and development objectives are met
• Excellent interpersonal skills - the ability to work effectively across multiple functions and different cultures
• Ability to quickly establish credibility with and influence diverse audiences
• Ability to travel to Asia as required
• Any ad hoc tasks as assigned
• Possibility of the scope change due to business needs
• Potential job rotation

Knowledge, experience, competencies:

• At least 3 years relevant working experience (experience financial shared services is preferable)
• Fluency in both written and spoken Japanese (N1 level) & English is a MUST to liaise with counterparts from Japan market
• Accounting / Finance / Business degree is preferable
• ACA/ACCA/CPA qualification is preferred
• Must have a good understanding of accounting principles and practices
• Experience in interacting with external and internal auditors along with detailed knowledge and experience of SOX Compliance is preferred
• Working knowledge and experience of SAP or similar ERP product is preferred
• Proficiency with Microsoft tools (Excel, Outlook, and Word) required.
• Self-starter and able to act on own initiative
• Self-driven with high levels of integrity, excellence and teamwork.
• Excellent problem-solving skills and ability to be detail oriented
• Capable of managing multiple priorities simultaneously, working under pressure and to meet strict reporting deadlines
• Excellent communication and interpersonal skills (oral, written, presentational).
• Demonstrates teamwork and collaborate approach to work

For Current Gilead Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.