Front Office Admin & Facility Coordinator (TECH MNC/ Reception)

Adecco Personnel Pte Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A well-known recruitment agency in Singapore is seeking a Front Office Admin & Facility Coordinator for a 6-month contract. The ideal candidate will have experience in facilities management and strong interpersonal skills. Responsibilities include managing daily workplace operations, coordinating maintenance, and supporting employee engagement initiatives. Candidates available to start on short notice will be preferred.

Qualifications

• Previous experience in facilities management or office administration.
• Excellent interpersonal skills to foster a positive workplace culture.
• Certifications in facilities management or workplace safety.

Responsibilities

• Support daily workplace operations to maintain a clean and safe environment.
• Coordinate facility maintenance and repairs with service providers.
• Manage mailroom operations including handling of employee packages.
• Serve as the main contact for workplace-related inquiries.
• Support employee engagement activities to foster a positive work culture.

Skills

Facilities management

Office administration

Customer service

Interpersonal skills

Communication tools

Tools

Zoom

Slack

Google Workspace

Job description

A Famous Tech MNC

The Opportunity

• Adecco is partnering our client, a famous tech MNC
• We are looking for a Front Office Admin & Facility Coordinator (6 months)
• Candidates who are immediately available/ able to start work within short notice will be preferred

The Talent

• Previous experience in facilities management, office administration, or a related field is typically required.
• Experience in customer service or employee engagement roles can be beneficial.
• Excellent interpersonal skills to build relationships and foster a positive workplace culture.
• Familiarity with communication tools and equipment like, Zoom, slack and Google Workspace.
• Certifications in facilities management or workplace safety can be advantageous.

Job Description

• Support daily workplace operations to maintain a clean, safe, and welcoming environment
• Coordinate facility maintenance and repairs with service providers and update stakeholders
• Manage mailroom operations including handling, distribution, and tracking of employee packages
• Act as the main contact for workplace-related employee inquiries
• Support and propose employee engagement activities to foster a positive work culture
• Provide in-person assistance to partners and customers, coordinating with Customer Support to resolve issues
• Manage office supplies and inventory to ensure availability and upkeep
• Assist with space planning, including meeting room bookings and relocations
• Handle locker allocation, monitoring, and maintenance
• Serve as liaison between employees and management on workplace matters
• Share regular updates and reports on workplace conditions and employee feedback

Next Step

• Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package
• Send your resume to [e-mail]
• All shortlisted candidates will be contacted

Liu XinYang
EA Licence Number: 91C2918
Personnel Registration Number: R1988872