ADMINISTRATION MANAGER

HONGYUN MANPOWER PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading manpower agency in Singapore is looking for an experienced administrator to manage their administrative team effectively. The role involves developing policies, ensuring the supply of office equipment, and organizing company events. Ideal candidates will possess strong communication skills and a background in administrative management.

Qualifications

• Experience in managing teams and administrative functions.
• Strong communication and interpersonal skills.
• Ability to develop and implement policies and procedures.

Responsibilities

• Manage the Administrative Team and develop their skills.
• Work with senior management on administrative policies.
• Ensure adequate supply of office equipment and supplies.
• Manage the document and record system of the company.
• Organize meetings and events for the company.
• Maintain good communication with employees.
• Identify and manage risks in the administrative department.
• Organize and coordinate external an administrative affairs.
• Draft and archive company-related documents.
• Manage important company certificates.
• Coordinate internal administrative personnel and work.
• Propose cost control suggestions.

Job description

Job Description & Requirements

Manage the Administrative Team: Responsible for recruiting, training and managing the administrative team to ensure that they have the necessary skills and knowledge to complete their work tasks. Develop Administrative Policies and Procedures: Work with senior management to develop and update the company's administrative policies and procedures to ensure that they are consistent with the company's strategic goals and regulatory requirements. Office Facilities Management: Responsible for managing the company's office facilities, including office space, equipment, supplies, etc., to ensure that employees have a safe, comfortable and efficient working environment.

Supply Chain Management: Work with suppliers to ensure that the company's office supplies and equipment are adequately supplied, and coordinate budgets and expenditures with the finance department. Document and Record Management: Responsible for managing the company's documents and records, including contracts, reports, archives, etc., to ensure their security, integrity and easy access. Meeting and Event Organization: Assist in organizing meetings and events inside and outside the company, including conference room reservations, itinerary arrangements, material preparation, etc.

Employee Relationship Management: Maintain good communication and cooperation with employees, solve employee problems and needs, and provide necessary support and guidance. Risk Management: Identify and assess the risks that the administrative department may face, and take appropriate measures to reduce risks. Company external administrative affairs: Organize and coordinate various meetings and employee activities of the company, be responsible for external liaison work and handle various certificates and licenses required by the company.

Draft and archive company-related documents: Draft and archive company-related documents, collect and organize internal information of the company, and organize and compile company events in a timely manner. Manage important qualification certificates of the company: Manage important qualification certificates of the company. Preside over the construction work within the department: Preside over the construction work within the department, build and maintain the internal network.

Coordinate the company's internal administrative personnel and other work: Coordinate the company's internal administrative personnel and other work. Propose suggestions on cost control methods: Propose suggestions on cost control methods.