HR, Finance & Administration Executive

PROMISES BEHAVIOURAL HEALTH CENTRE PTE. LTD.; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A dedicated health centre in Singapore is seeking an HR, Finance & Administration Executive to support the smooth functioning of internal operations. Responsibilities include managing recruitment, payroll processing, and ensuring compliance with HR policies. Candidates should have a diploma in relevant fields and at least 3 years of experience in HR and finance administration, with strong organisational and communication skills.

Qualifications

• Minimum 3 years’ experience in HR & finance administrative roles.
• Hands-on payroll processing experience (preferably in-house payroll).
• Working knowledge of Singapore employment regulations.

Responsibilities

• Support end-to-end recruitment processes.
• Administer payroll processing, including allowances and claims.
• Oversee onboarding & orientation processes.

Skills

Organisational skills

Communication skills

Attention to detail

Discretion

Service-minded approach

Education

Diploma/Degree in Human Resources, Business Administration, Accounting, or related field

Tools

MS Office

HR systems

Accounting systems

Job description

Overview

The Winslow is a private residential addiction treatment centre dedicated to delivering compassionate and personalised care to people experiencing substance use and/or behavioural addictions, including co‑occurring mental health conditions.

The HR, Finance & Administration Executive plays a key role in supporting the smooth functioning of the centre’s internal operations. This position is responsible for executing day-to-day HR and finance administrative tasks, maintaining accurate records, ensuring compliance with regulatory requirements, and supporting organisational processes that contribute to a premium therapeutic and hospitality environment. The ideal candidate is meticulous, proactive, discreet, and passionate about supporting meaningful work in the mental health and addiction recovery space.

Key Responsibilities

Human Resource Administration

• Support end-to-end recruitment processes, including job posting, screening, interview coordination, reference checks, offers, and onboarding.
• Prepare and manage employee documentation (contracts, letters, files).
• Oversee onboarding & orientation processes, ensuring a professional and caring employee experience.
• Administer payroll processing, including allowances, claims, CPF, IRAS submissions, and benefits.
• Manage employee life-cycle processes, including probation reviews & contract renewals.
• Coordinate learning & development tracking and compliance certifications.
• Administer leave, attendance, and HR system updates.
• Handle employee offboarding processes, including exit documentation, asset return, and system access removal.
• Maintain the company’s HR management system, employee records, and compliance with MOM, PDPA & internal HR policies.
• Manage and maintain sessional and locum provider contracts, rates, schedules, time-tracking, and compliance documentation.
• Support employee welfare and staff well-being initiatives.
• Assist with employee engagement and culture-building activities.

Finance & Accounting Administration

• Administer accounts payable/receivable, invoicing, and reimbursement claims.
• Maintain financial documentation and assist in monthly closing and reconciliation tasks.
• Track petty cash, procurement, and expense controls.
• Liaise with external accountants/auditors when required and ensure timely provision of documents.
• Support budgeting and financial compliance processes.
• Ensure accuracy and completeness of finance records in line with internal policies.

Office & Administrative Support

• Support Operations leadership with daily administrative functions and documentation.
• Organise filing systems, compliance documents, and audit-ready records.
• Assist with vendor management, procurement, and inventory for office/operations supplies.
• Coordinate schedules, meeting minutes, and internal communications.
• Support facility-related administrative tasks where required.
• Contribute to maintaining a professional, orderly, and client-sensitive environment.
• Carry out any other duties related to the role as directed by the Operations Director.

Qualifications & Requirements

• Diploma/Degree in Human Resources, Business Administration, Accounting, or related field.
• Minimum 3 years’ experience in HR & finance administrative roles.
• Hands-on payroll processing experience (preferably in-house payroll).
• Working knowledge of Singapore employment regulations, CPF/IRAS processes, HR best practices, and PDPA compliance.
• Familiarity with handling sessional/locum contracts and timesheets is a plus.
• Basic understanding of accounting principles and finance processes.
• Proficient in MS Office; experience with HR or accounting systems advantageous.
• Strong organisational and administrative skills, with attention to detail.
• Mature, discreet, and able to handle confidential information.
• Excellent communication skills and a service-minded approach.
• Ability to work independently, multi-task, and adapt in a fast-paced setting.
• Genuine interest in mental health and recovery-focused work is an advantage.