Jobs in Kuantan, Malaysia

The Personal Assistant to the Plantation Director provides high-level administrative and project coordination support to ensure smooth operations within the plantation division. In addition to traditional personal assistant duties, this role involves active participation in project management tasks—tracking progress, coordinating with the plantation management team, and ensuring timely follow-up and completion of assigned tasks.

This position is ideal for a proactive, organized, and detail-oriented professional who can handle sensitive information with discretion while managing multiple priorities effectively.

Provide comprehensive administrative support directly to the Plantation Director.

Manage calendars, schedule meetings, and coordinate appointments, ensuring efficient time management.

Prepare meeting agendas, take minutes, and track action items to completion.

Assist the Director in monitoring ongoing plantation projects and key operational initiatives.

Follow up with the plantation management team to ensure assigned tasks and deliverables are completed on schedule.

Prepare progress reports and updates for management review.

Serve as the primary point of contact between the Director and internal/external stakeholders.

Draft, review, and manage correspondence, ensuring clarity, professionalism, and confidentiality.

Maintain and organize important documents, records, and project files.

Support the preparation of presentations, reports, and data summaries as required by the Director.

Coordinate office logistics, supplies, and vendor relationships for the plantation division.

Support day-to-day operations to ensure the office functions efficiently.

Assist with research, data collection, and analysis for plantation-related projects.

Support the Director in ad hoc initiatives and strategic planning activities.

Education: Bachelor’s degree in Business Administration, Office Management, Agriculture, or a related field.

Experience: Open to fresh graduates; experience in administration or project coordination is an advantage.

Languages: Proficiency in English, Bahasa Malaysia, and Mandarin is required. “We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers.”

Skills: Strong organizational, communication, and follow-up abilities; proficiency in Microsoft 365; and attention to detail.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong organizational and detail-oriented skills.

Excellent communication skills, both written and verbal.

Ability to manage tasks independently and efficiently.

Professionalism and discretion in handling sensitive information.

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant?
• Which of the following Microsoft Office products are you experienced with?
• Do you have secretarial experience?
• Which of the following languages are you fluent in?
• How would you rate your English language skills?