Farmaceutica à Italie

Management Assistant and Corporate Secretarial

GEA is one of the largest suppliers for the food and beverage processing industry and a wide range of other process industries. Approximately 18,000 employees in more than 60 countries contribute significantly to GEA’s success – come and join them! We offer interesting and challenging tasks, a positive working environment in international teams and opportunities for personal development and growth in a global company.

Your responsibilities and tasks :

• Prepare appropriate documents and presentations ahead of meetings and travels.
• Deal with letters and correspondence (email, mail, phone calls) on behalf of the Head of BU, filtering requests and forwarding them to the appropriate party, managing priorities and ensuring that important information is transmitted promptly.
• Produce annual calendar and schedule company-wide events in collaboration with the Marketing Department.
• Distribute meeting invites and all relevant information to members of the Management Committees (Innovation, Q&HSE, etc.) and all Governance Meetings.
• Arrange & facilitate meetings, calls & video conferences.
• First point of contact to deal with correspondence, meetings, and diary management of BU Head.
• First point of contact among clients and other external partners, employees.
• Build relationships with key stakeholders across the Group being a reliable and effective point of contact.
• Takes active role in the coordination of meetings and company-wide events including off-sites, strategy days, team buildings, conferences, Christmas events, and any other ad hoc events.
• Stay up to date with new methods and best practices in the role.
• Arrange all travel itineraries, visas, accommodation, flights, trains, and transfers primarily for BU Head and partially for direct report.
• Create & process expense & travel expense reports.
• Support communication, in alignment with internal stakeholders (HR, Marketing).

Corporate Secretarial Area :

Your profile and qualifications :

Qualifications and skills required :

Personal profile :

GEA is an equal opportunity employer. Applicants will therefore receive consideration for employment without regard to age, sex, race, color, religion, world view, national origin, genetics, disability, gender identity, marital status, sexual orientation, veteran status or any other protected characteristic required by applicable law. Applicants with disabilities are welcome and will be given special consideration if they are equally qualified.

Join a top employer

GEA is certified as a Top Employer by the Top Employers Institute for Europe. We have high scores for Leadership, Ethics & Integrity and Sustainability.

A world of opportunities

We’re a global industrial engineering company and one of the world’s largest systems suppliers for the food, beverage and pharmaceutical sectors, and many others. GEA offers exciting and diverse training and career opportunities around the world.

GEA’s heritage stretches back more than 140 years. Today, we operate in resilient customer industries with a dedicated workforce of more than 18,000 employees and conduct business with more than 150 countries.

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