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Administrative Assistant to the Vice President for Operations

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Position Details

Classification Details

FLSA Status Non-Exempt

Position Information

Position Title Administrative Assistant to the Vice President for Operations Position Type Staff Employee Group Staff Time Status Full-Time Time Category Full Time (1560-2080 hours) Annual Hours 2080 # of Months 12 Hours Per Week 40 Work Dates

July 1 – June 30

Campus Main Campus (Grantham)

Position Description

Position Summary

Provide administrative support to the Vice President. Responsible for coordination of insurance claims. Serve as a notary public for the institution and students.

Education Required

Education Preferred Experience Required

Associates Degree (Business) or strong related experience required.

2 – 5 years of Administrative Assistant or related experience

Experience Preferred Skills, Characteristics Required For Position

• Excellent interpersonal and communications skills; ability to communicate successfully across depts. and with various constituencies, including external contacts
• Strong writing and editing skills
• Strong organizational skills, including time management skills and the ability to prioritize multiple responsibilities
• Ability to work independently
• Rigorous attention to detail
• Demonstrated computer proficiency including the ability to work independently in Banner, Excel and various databases
• Ability to maintain strict confidentiality
  
  

Special Working Conditions

N/A

Driving Requirements

N/A

Essential Employee N/A Primary Duties

• Administer day-to-day insurance issues, coordinate claims process, and maintain files.
• Maintain staff and administrative salary records.
• Reconcile accounting of the Reserve Fund.
• Maintain construction / project documentation and contracts.
• Attend and document Board of Trustee meetings; and prepare mailings.
• Create and prepare correspondence for Vice President.
• Support Vice President.
• Serve as Notary public for institution, students, and employees.
• Maintain consistent and reliable attendance.
  
  

Secondary Duties

• Maintain real estate files.
• Maintain data on contingent land owners.
• Assist directors.
• Other duties as assigned.
  
  

Supervises: # of Administrative 0 Supervises: # of Staff 0 Supervises: # of Student 0 Posting Date 05/21/2025 Open Until Filled Yes Application Deadline Diversity

Messiah University’s commitment to diversity and inclusive excellence draws inspiration from its mission “to educate men and women toward maturity of intellect, character and Christian faith in preparation for lives of service, leadership and reconciliation in church and society.” The university has pursued this vision through a strategic planning process that encourages diversity through employee and student composition, campus climate, and an educational program that seeks to equip and enable educators and students to embrace diversity. Candidates should clearly articulate why diversity and inclusive excellence matter to them as persons of faith as well as in their profession. Candidates will speak to how as a potential employee, they will contribute to the advancement of this vision through their teaching-learning, research, institutional service, and public engagement.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

Optional Documents

Human Resources: One University Avenue Suite 3015 Mechanicsburg PA 17055; 717-796-5300

Student Employment: One University Avenue Suite 3015 Mechanicsburg PA 17055; 717-796-1800 x.2900

• Seniority level
  Mid-Senior level

• Employment type
  Full-time

• Job function
  Administrative
• Industries
  Events Services

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