Executive Pa jobs in United Kingdom

Are you an organised multitasker who thrives on keeping things running smoothly behind the scenes? Our client is looking for a proactive and detail-driven Office Administrative to join their team on a part-time basis, 4 hours per day (20 hours per week). In this varied role, you'll manage schedules, streamline communications, and provide essential administrative support that helps the business operate at its best. If you enjoy taking initiative, staying one step ahead, and creating order out of busy schedules, this could be the perfect role for you.

The company is a London-based construction company specialising in high-quality residential and commercial projects. With a reputation for precision, integrity, and craftsmanship, they deliver thoughtful construction solutions that prioritise both design and functionality. Their work spans bespoke refurbishments, new builds, and commercial fit-outs, with each project tailored to clients\' needs. They are a growing business with a collaborative team ethos, and they\'re now looking for a dedicated individual to support the team in ensuring the smooth running of daily operations.

Office & Schedule Coordination

• Coordinate meeting logistics - book rooms, arrange refreshments, and circulate meeting invites.
• Support with general office scheduling, ensuring smooth coordination of site visits and team activities.
• Take and distribute minutes for internal meetings, tracking follow-up actions.

Communication & Front-of-House Support

• Answer and redirect telephone calls professionally, ensuring a welcoming first point of contact.
• Monitor shared inboxes or general email accounts, escalating queries to the appropriate team member.
• Assist with internal communications and staff notices.

Travel & Event Logistics

• Book couriers and manage delivery arrangements.
• Support in organising internal meetings, workshops, and company events - including venue booking and logistics.

Business Administration

• Maintain and update business documents, templates, and reports.
• Support in systemising and streamlining business processes.
• Organise and manage shared digital filing systems (e.g., Dropbox).
• Order office supplies, equipment, and ad hoc items for site or project teams.

HR & Team Support

• Assist with new employee onboarding - preparing welcome packs, system access, and documentation.
• Maintain accurate and up-to-date staff and contractor records.
• Support general HR administration and assist with internal team initiatives.

• Strong organisational and time-management skills.
• Excellent communication (written & verbal) and interpersonal abilities.
• Proficient with Microsoft Office / Google Workspace.
• Ability to prioritise tasks, work independently, and use initiative.
• High level of discretion, reliability, and attention to detail.

• Be part of a growing, dynamic team that values collaboration, efficiency, and delivering outstanding results.
• This role offers variety, responsibility, and the opportunity to directly impact the way the business operates day-to-day.
• An excellent opportunity to contribute to the success of a respected construction company while maintaining a healthy work-life balance through part-time hours.

• After 2 years of service holiday allowance increases by a 1 day each year to a max of 30 days + bank holidays
• Nest Pension scheme
• Staff parties/socials- Xmas party and ad hoc parties through out the year, approx. 3/4
• Ad hoc lunches through out the year as well.
• Casual Dress
• Free tea/coffee, filtered and flavoured sparkling water
• Canteen
• Staff training/development
• Opportunities for career progression
• Break area

If this sounds like the right role for you, we\'d love to hear from you! Please send your CV to the link provided and we will be in contact.