Site Support Office Administrator

Advance Training & Recruitment Services; Birmingham; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A recruitment agency is seeking two Finance Administrators to join their team on a long-term contract in Birmingham. This role includes key responsibilities in cost control, invoice management, and financial administrative tasks. Candidates should have a strong administrative background and excellent attention to detail. The position offers flexible working hours with 2 days of remote work per week and is part of a supportive finance team.

Benefits

Flexible working hours

On-the-job training

Exposure to large-scale project finance processes

Supportive finance team

Qualifications

• Experience in a finance-related role is desirable.

Responsibilities

• Carry out high-standard administrative tasks, especially around cost control.
• Book goods receipts promptly using correct task codes.
• Ensure data supports STP% and Fair Payment Code compliance.
• Input plant timesheets and hire data into Oracle R12.
• Ensure all financial documents are properly authorised.
• Match invoices to relevant accruals as needed.
• Resolve invoice queries accurately and efficiently.
• Maintain up-to-date process documentation.
• Standardise and drive compliance across finance processes.
• Produce regular and ad hoc reports as needed.
• Support finance team with other administrative duties.

Skills

Strong administrative background

Excellent attention to detail

Organisational skills

Ability to work independently

Ability to work in a team

Tools

Oracle R12

Sage

Job description

Location: Kingsbury Road, Marston, Sutton Coldfield

Start Date: ASAP

Contract End Date: 21/03/2026

Working Hours: 9am – 5pm (Flexi-time) | 2 Days WFH

Interview Format: In-person

💼 About the Role

We’re currently seeking two Finance Administrators to join our team on a long-term contract supporting a major infrastructure project. You’ll be a key part of our finance function, carrying out accurate and timely administrative processes with a strong focus on cost control and invoice management.

This is an exciting opportunity to contribute to the delivery of a high-profile joint venture project, with great flexibility and long-term stability.

📝 Key Responsibilities

• Carry out high-standard administrative tasks, especially around cost control

• Book goods receipts (GRN) promptly and accurately using correct task codes

• Ensure data supports STP% and Fair Payment Code (FPC) compliance

• Input plant timesheets and on/off hire data into Oracle R12

• Ensure all financial documents are properly authorised before input

• Match invoices to relevant accruals when needed (especially if STP fails)

• Resolve invoice queries accurately and efficiently

• Maintain up-to-date process documentation and support team training

• Standardise and drive compliance across all Plant finance processes

• Produce regular and ad hoc reports as needed

• Support finance team with other administrative duties as required

✅ What We’re Looking For

• Essential:

  • Strong administrative background

  • Excellent attention to detail and organisational skills

  • Ability to work independently and as part of a team

• Desirable:

  • Experience in a finance-related role

  • Knowledge of Oracle R12 and Sage (training can be provided)

🌟 What You’ll Get

• Flexible working hours with 2 days working from home

• Be part of a high-performing and supportive finance team

• On-the-job training with exposure to large-scale project finance processes

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.