Receptionist / Administrative Assistant

JobStart Scheme; Belfast; On-site; GBP 10,000 - 40,000; Part time

Job summary

A community-based health support charity in Belfast is seeking a Receptionist/Administrative Assistant. This role includes being the first point of contact for visitors, managing correspondence, and providing administrative support. Candidates should have good math and English skills, knowledge of social media, and experience with MS Office. Working hours are flexible, up to 25 hours per week, and the role may require additional hours depending on availability.

Qualifications

• Must have good math and English skills.
• Experience with MS Office programs is required.
• Familiarity with the community and voluntary sector is a plus.

Responsibilities

• Greet and welcome clients.
• Maintain the reception area and meeting rooms.
• Organize refreshments for meetings.
• Direct visitors to the appropriate person.
• Answer and forward incoming phone calls.
• Receive and sort mail and deliveries.
• Provide basic information in-person and via phone/email.

Skills

Math and English GCSE grade C or equivalent

Excellent knowledge of social media platforms

Knowledge of MS office programs

Knowledge of the community and voluntary sector in Northern Ireland

Previous office administrative assistant experience

Job description

THE EMPLOYER IS: NBWISPNBWISP is a community-based health support charity located in North Belfast. We provide health and wellbeing, education, counselling, support and community development services to address underlying need.We are seeking a Receptionist/Administrative Assistant, a versatile role responsible for being the first point of contact for visitors, managing incoming and outgoing correspondence, performing clerical tasks like data entry and filing, maintaining the reception area, and providing general administrative support to centre staff.

Responsibilities

• Greet/welcome clients.
• Maintaining the reception area and meeting rooms to a high standard, ensuring they are tidy, presentable and reset after use, and reporting any maintenance issues to the Office Manager.
• Supporting the Office Manager with office maintenance tasks, including coordinating fire drills.
• Organising and preparing refreshments for meetings and events.
• Direct visitors to the appropriate person and office.
• Answer, screen and forward incoming phone calls.
• Receive, sort and distribute mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (sign-in system).
• Provide basic and accurate information in-person and via phone/email.
• Admin tasks including photocopying, answering phone and other general administrative duties.
• Any other duties that may be assigned.

Skills and Qualifications

• Math and English GCSE grade C or equivalent.
• Excellent knowledge of social media platforms.
• Knowledge of MS office programs, including Word, Excel, Email etc.
• Knowledge of the community and voluntary sector in Northern Ireland.
• Previous office administrative assistant experience.

Further Information

The Employer is: NBWISPJobStart Opportunity - Working Hours InformationStandard Hours: up to 25 hours per week.Flexible/Reduced Hours: May be available upon approval by a Work Coach.Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment.The job advert may end before the closing date if requested by the employer.An enhanced Access NI check is required. Having a conviction will not necessarily cause a bar to employment.

Application Information

JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.

Vacancy ID 1741017 Job Sector Secretarial and Administration Area Belfast Location Belfast Salary 16-17 £7.55, 18-20 £10.00, 21 plus £12.21 per hour No. vacancies 1 Contract Type Temporary Weekly hours 25 Published date 22/10/2025 Closing date 02/12/2025 Worktime Flexible Monday - Friday (some evenings and weekends), to be confirmed

Area: Derry or Londonderry
Closing date: 06 Nov 2025

Area: All of Northern Ireland
Closing date: 07 Nov 2025