Administrative Assistant

2i Recruit Ltd; Guildford; On-site; GBP 22,000 - 28,000; Full time

Job summary

A recruitment agency is seeking a proactive Administrative Assistant in Guildford, UK. This role includes providing essential support through various administrative tasks, requiring excellent organisational skills and a minimum of five GCSEs. Benefits include private medical insurance and enhanced parental pay.

Benefits

Private medical insurance

Permanent health insurance

Travel allowance

Flexible benefits package

Qualifications

• Previous administrative experience in a professional environment is required.
• Intermediate knowledge of MS Office applications is essential.
• Desirable experience in a law firm.

Responsibilities

• Support the billing process including generating reports and tracking invoices.
• Manage and maintain file systems, including e-filing and archiving.
• Provide general administrative support to ensure team operations run smoothly.

Skills

Strong attention to detail

Excellent written English

Proactive initiative

Organisational skills

Confident user of Excel

Education

Minimum five GCSEs (or equivalent) at grade A*-C

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Overview

Our client is seeking a proactive and detail-oriented Administrative Assistant to join their busy team providing essential support to staff. This role would suit someone who is highly organised, data-driven and keen to develop their administrative career within a professional and collaborative environment.

This is a fantastic opportunity to gain valuable insight into department processes, work alongside experienced professionals and contribute to the smooth running of a well-regarded team.

As an Administrative Assistant, you’ll play a key role in ensuring the efficient day-to-day operation of the team through a variety of administrative and organisational tasks.

Key Responsibilities

• Supporting the billing process, including generating reports, billing guides, and tracking invoices
• Managing and maintaining file systems, including e-filing and archiving
• Scanning, photocopying, and handling confidential documentation
• Assisting with file openings, inputting client and party details, and preparing engagement letters
• Managing incoming and outgoing post, including the collation of enclosures
• Booking couriers and handling document distribution
• Supporting with document storage and archiving
• Learning and using internal systems and databases efficiently
• Providing general administrative support to ensure the smooth running of the team

About You

Skills and Experience:

• Minimum of five GCSEs (or equivalent) at grade A*-C, including Maths and English
• Previous administrative experience in a professional environment
• Intermediate knowledge of Microsoft Outlook, Word, Excel, and PowerPoint
• Excellent written English and grammar skills
• Ability to learn new systems and processes independently
• Previous work experience in a law firm is desirable

Personal Attributes

• Eager to learn and proactive in taking initiative
• Highly organised with strong attention to detail
• Comfortable working with data, with good numerical and formatting accuracy
• Confident user of Excel (formulas, formatting, and basic tools)
• Strong communicator with a positive, team-focused attitude
• Reliable, self-motivated, and adaptable in a busy office setting

Company Benefits

• Private medical insurance
• Permanent health insurance and life assurance
• Travel allowance or parking reimbursement
• Interest-free loan for travel season ticket or parking permit
• Enhanced maternity and paternity pay (after qualifying period)
• Cash back scheme and flexible benefits package

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

Would you like to discuss this job further? Speak to our recruitment advisors: 01483 414719