Senior Executive Assistant

UBT; Hemel Hempstead; On-site; GBP 40,000 - 50,000; Full time

Job summary

A dynamic education and design firm in Hemel Hempstead seeks a proactive Executive Assistant to support its busy Directors. This hands-on role includes managing diaries, coordinating meetings, and maintaining communication with internal and external partners. The ideal candidate will be highly organised, detail-oriented, and capable of managing multiple priorities. Offered are competitive salary between £40,000 - £50,000, annual bonus, and various benefits including holidays and potential hybrid working.

Benefits

Annual bonus

Car allowance

25 days holiday + 8 bank holidays

Free parking

Lunch provided on-site

Auto-enrolment pension

Potential hybrid working

Involvement in international projects

Qualifications

• Experience supporting senior leaders in dynamic environments.
• Ability to manage multiple projects simultaneously.
• Proficiency with modern digital tools.

Responsibilities

• Manage diaries and coordinate meetings across time zones.
• Capture actions in meetings and ensure follow-ups.
• Draft correspondence and maintain clear communication.
• Coordinate travel logistics and prepare presentations.

Skills

Highly organised

Clear communicator

Able to juggle priorities

Discreet and trustworthy

Tech-savvy

Self-starter

Commercially aware

Job description

Executive Assistant to Directors

Location: Hemel Hempstead, HP2 (on-site for key meetings)

Salary: £40,000 - £50,000 + bonus + benefits

About The Role

We're looking for a confident, proactive Executive Assistant to work closely with a small team of busy Directors leading a growing, international business in the education and design sector.

This is a hands‑on, varied role where no two days are the same. You'll be the person who keeps things running smoothly behind the scenes — managing diaries, coordinating meetings across time zones, following up on key actions, and helping the leadership team stay one step ahead.

If you love making things happen, enjoy variety, and take pride in keeping people organised and informed, this could be the perfect next step for you.

What You’ll Be Doing

• Sitting in on key meetings, capturing actions and making sure they're followed up.
• Preparing summaries, presentations, and reports to keep everyone aligned.
• Managing busy diaries and protecting time for what really matters.
• Coordinating travel, logistics, and international schedules.
• Drafting correspondence and keeping communication clear and professional.
• Acting as a trusted point of contact for internal teams and external partners.
• Using your initiative to keep things moving when the Directors are travelling or unavailable.
• Maintaining confidentiality and professionalism at all times.
• Helping to foster a supportive and well‑organised office culture.

About You

You're probably someone who enjoys being the "go‑to" person — organised, reliable, and great at getting things done. You'll be confident working closely with senior leaders, comfortable managing lots of moving parts, and able to make sound decisions on your own.

You’ll need to be adaptable, commercially aware, and quick to understand how different pieces of the business fit together.

We’re looking for someone who is:

• Highly organised with a strong eye for detail.
• A clear, confident communicator.
• Able to juggle multiple priorities without losing focus.
• Discreet and trustworthy with sensitive information.
• Tech‑savvy and comfortable using modern digital tools.
• A self‑starter who takes ownership and solves problems proactively.
• Commercially aware, with a focus on results and business impact.

What’s On Offer

• Salary between £40,000 - £50,000 (depending on experience)
• Annual bonus after probation
• Car/Car allowance
• 25 days holiday + 8 bank holidays
• Free parking
• Lunch provided on‑site
• Auto‑enrolment pension
• Potential hybrid working
• The chance to get involved in international projects and strategic work

Hours & Working Style

• Core hours: 7:30am – 4:30pm, with flexibility depending on global meetings.
• One early weekly meeting at 7am.
• Occasional travel may be required.

Who This Role Would Suit

This would be a great fit for someone who thrives in a fast‑moving environment and enjoys being at the centre of things. You'll need to be quick‑thinking, solutions‑focused, and comfortable working alongside entrepreneurial leaders who move at pace.

If you like to take ownership, enjoy seeing projects through from start to finish, and have the confidence to make decisions independently, you'll fit in well here.