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Procurement Assistant
Job summary
An international educational organization in Gouvieux is seeking a Procurement Assistant to support procurement operations by managing quotations, samples, and compliance with regulations. The ideal candidate will have a Bachelor’s degree and 1-2 years of relevant experience in procurement. Knowledge of MS Excel and procurement processes is essential for this role.
Qualifications
- 1-2 years of relevant experience in procurement or supply chain.
- Advanced expertise in MS Excel and experience with donor agencies.
- Familiarity with accounting software is an added advantage.
Responsibilities
- Assist in obtaining quotations and preparing bid comparisons.
- Maintain procurement records and ensure accurate document filing.
- Communicate with suppliers for quotations and follow-ups.
Skills
Education
Tools
4527BR
AgaKhan Trust for Culture
The position
Role Summary :
The Procurement Assistant will support procurement operations by collecting quotations, managing samples, and ensuring compliance with organizational and regulatory standards, contributing to transparent, efficient, and cost-effective purchasing.
Responsibilities :
- Assist in obtaining quotations, preparing bid comparisons, and conducting market surveys.
- Support the preparation of purchase requisitions (PRs), Request for Quotations (RFQs), Purchase Orders (POs), and contracts.
- Ensure procurement activities follow organizational procurement policies and donor guidelines.
- Maintain procurement records, vendor database, contract files, and tracking sheets.
- Ensure accurate filing (soft & hard copies) of procurement documents for audit purposes.
- Update procurement tracker and share weekly status updates with line manager.
- Communicate with suppliers for quotations, deliveries, and invoice follow-ups.
- Maintain good relationships with vendors and respond to routine inquiries.
- Coordinate with internal departments to clarify specifications and delivery needs.
- Assist in tracking deliveries and ensure correct items are delivered as per purchase order / contract
- Coordinate with store / inventory teams to confirm receipt of goods / services.
- Ensure procurement is executed with transparency and due diligence.
- Flag procurement risks or irregularities to the Supervisor.
- Assist in preparation of procurement status reports for management and donors.
- Bachelor’s degree in business administration, Supply Chain, Procurement, Finance, or related field.
- At least 1-2 years of relevant experience.
- Advanced expertise in MS Excel is essential and having experience in working with donor agencies will be an added advantage.
- Familiarity with accounting software is an added advantage.
- Knowledge of procurement processes and market research.
- Strong communication and negotiation skills.
- Proficient in MS Office (Excel, Word, Outlook), preferably familiar with ERP systems.
- Detail-oriented, organized, and able to prioritize multiple tasks.
- The position is based in Lahore.
- This is a local posting only.
Sector
Culture
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.