Project Coordinator jobs in Canada

Job Description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

Summary

The Associate Project Manager plans and oversees the end-to-end delivery of assigned projects and ensures delivery within scope, budget and requirements.

At this position level:

Projects are typically of moderate complexity, risk and exposure.

Key Duties & Responsibilities

For the assigned projects:

1. Plans and oversees the end-to-end delivery of assigned projects. At this level, projects managed are typically of low complexity, risk and exposure.
2. In collaboration with project concerned parties, defines project scope, deliverables and requirements.
3. Develops and implements project plans.
4. Determines resource and budget requirements, cost estimates, and timelines.
5. Identifies project risks and develops and implements mitigation and contingency plans.
6. Monitors project delivery against timelines and ensures timely completion.
7. Oversees the activities of project team members and monitors project task completion.
8. Communicates project status to relevant concerned parties.
9. Ensures projects are delivered on time, within scope, budget and requirements, and complies with all regulatory, environmental and health and safety requirements.

Client Relationship Management

1. Develops and maintains effective relationships with clients.
2. Responsible for resolving issues, managing client expectations, and ensuring client satisfaction.
3. Other duties as assigned.

Urgent Project Requirements

1. Project will be initiated immediately; Project manager works with the operations team to identify and collect requirements.
2. Start an immediate risk assessment, cost estimates, and kick off meeting with all concerned parties as an introduction and forecast of next steps.
3. Funding is generally completed “on the fly” a good understanding of benchmarking, and or current industry costs to provide budgets to the client.
4. Able to work independently on challenges to ensure the project keeps moving.
5. Understands the importance of a regular cadence of communication.
6. Navigate the client’s organization, to capture who should be engaged and when for project updates.
7. Schedule updates, risks, and opportunity updates.

Knowledge & Skills Required

1. Community college diploma preferably in architectural technology, construction technology, engineering technology or equivalent work experience.
2. 1 to 3 years of project management work experience; or 5 to 7 years of project coordination work experience.
3. Project management – proven ability and experience in delivering projects on-time, on-budget, within specifications and in-compliant with all requirements including but not limited to regulatory, environmental, health, and safety requirements.
4. Project Budget management – proven ability and experience in developing and managing budgets.
5. Project risk mitigation and management – proven ability and experience in mitigating and managing project risks.
6. Communication – strong communication, influence, persuasion, and negotiation skills.
7. Relationship building – proven ability and experience in building and maintaining effective relationships.
8. Client management – proven ability and experience in managing client relationships and expectations.
9. Client service orientation – strong client service orientation.
10. Project team leadership – proven ability and experience in project team leadership.
11. Vendor management – proven ability and experience in managing vendor performance.
12. Quality – possesses a continuous improvement and quality mindset along with a desire to continuously seek and incorporate best practices and technologies in order to optimize program delivery and deliver value to the client.
13. Computer proficiency – proficient in and experience with MS Office suite of applications along with proven ability to quickly learn new applications.
14. High sense of urgency.
15. Excellent communicator both verbal and written.
16. Able to create project schedules independently.
17. Ability to create class D estimates, without consultant support.
18. Strong multitasker, juggling multiple projects simultaneously at various stages of development.
19. Understanding of the construction industry.
20. Able to differentiate on reporting to executives and team members.
21. Create business cases for funding, with clear and precise information to ensure funding approvals.
22. Goal orientated.
23. Understanding of impacts and implements creative solutions.

Licenses and/or Professional Accreditation

One or more of the following, an asset:

1. Project Management Institute Accreditation, in progress.
2. LEED certification; in progress.
3. Construction Administration Certificate

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

About Us

BGIS is a global leader in integrated facility management services. Offering a full range of facility and real estate management services, BGIS partners with clients globally to bring forward innovative solutions.

About The Team

BGIS is a global leader in the provision of Facility Management, Project Delivery, Energy & Sustainability, Asset Management, Workplace Advisory, and Real Estate Services. With a combined team of over 8,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 30,000 facilities totalling more than 320 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.