Office Manager

Canlan Sports; Oakville; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading sports complex operator in Oakville seeks an experienced Office Manager. You will oversee administrative operations, manage financial transactions, and ensure compliance with health and safety regulations. The ideal candidate has over 3 years of office management experience in a sports environment, strong accounting skills, and proficiency in Microsoft Office.

Qualifications

• 3+ years of successful office management experience in a sports-related business.
• Previous experience with accounting and payroll systems is required.
• Demonstrated strong computer skills, especially in Microsoft Office.

Responsibilities

• Oversee administrative processes and maintain efficient office operations.
• Manage daily financial transactions including invoicing and payroll.
• Lead Joint Health & Safety Committees and ensure compliance.

Skills

Office management

Accounting

Customer service

Microsoft Office

Creativity and organization

Education

Diploma or Degree in Business, Recreation, Facility Management

Standard First Aid/AED Certification

Job description

Canlan Sports is the largest private sector operator of recreational sports complexes in North America. The company's success in the recreation-entertainment & hospitality industry is attributed to a combination of innovative programming, service delivery leadership and world-class sports complexes. We understand our customers’ need for service excellence and are committed to it.

Job Summary

The Office Manager plays a vital role in maintaining efficient office operations by overseeing administrative processes and serving as the first point of contact for sports complex employees regarding onboarding, employment policies, and employee relations. They lead Joint Health & Safety Committees, ensuring compliance with legislative requirements and workplace safety standards.

Additionally, they manage daily financial transactions, including invoicing, receipts, adjustments, vending, banking, and manual cheque issuance. And ensure timely payroll submissions and the completion of month-end processes and financial reports (AR & AP)

Once a client accepts a quote from the Sales Manager, the Office Manager handles the creation of sales contracts, finalizes contracts with signatures and payments, and updates the booking system with confirmed client details.

Accountabilities

This Role Is Accountable For

• Sports Complex Accounting and Reporting Support
• Sports Complex Employee Onboarding
• Sports Complex Health & Safety
• Sales Contracts
• Account receivables reporting and collection support
• Invoice submission and payment support
• Regular Manager-On-Duty shifts

Qualifications and Education

• Diploma or Degree in Business, Recreation, Facility Management or a combination of experience and education an asset.
• Certification in Standard First Aid/AED an asset.
• Possess or willing to obtain and submit a satisfactory background check.

Abilities, Attributes and Experience

• At least 3 years successful office management experience in a sports related business
• Previous experience with accounting and payroll systems.
• Demonstrated strong Computer Skills (Microsoft Office).
• Proven ability to prioritize effectively & work well with customers, coworkers & management.
• Creativity and innovation combined with excellent organizational skills.

We are an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, provincial, and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request.