Operations Coordinator jobs in United Arab Emirates

Reporting to: Chief Executive Officer

Virtua Executive Search is a founder-led, UK-headquartered executive search firm with a strong international footprint across sports, fashion, retail, and consumer brands. With a proven track record of delivering high-impact leadership talent across EMEA, GCC, Asia, and beyond, Virtua partners with some of the world’s most recognisable and ambitious organizations.

As we expand our global operations and continue to grow our presence in Dubai, Virtua is investing in building a robust internal infrastructure that supports operational excellence, client delivery, and long-term scalability.

This is a hybrid role that requires a balance of hands-on operational management and client-facing commercial leadership. We are looking for a seasoned leader who brings gravitas, maturity, and a calm and collected approach to professionalising a high-growth startg-up.

The successful candidate will bring both strategic oversight and practical execution skills to help build the foundations for scale, while embodying Virtua’s culture of excellence and entrepreneurial mindset.

• Build and enhance internal processes to support the efficiency of our global executive search operations.
• Develop frameworks for financial reporting, compliance, and business performance tracking.
• Oversee office management, vendor relationships, and business support functions.
• Drive the adoption of systems and tools (CRM, reporting, scheduling) to create scalability and efficiency.

• Act as a senior representative of Virtua in client-facing situations, supporting the CEO with key accounts and pitches.
• Help identify and pursue new business opportunities, contributing to growth across international markets.
• Ensure a high level of service delivery and operational excellence across client projects.

• Partner with the CEO to embed a culture of excellence, collaboration, and accountability across the firm.
• Support in hiring, onboarding, and mentoring internal team members as the business scales.
• Lead initiatives that improve team performance, engagement, and development.

• We are seeking a highly commercial, entrepreneurial, and operationally strong leader with the following profile:
• Proven track record in operations leadership within a recruitment, professional services, or commercial environment.
• Strong customer-facing skills, able to build trust and relationships with senior executives and clients.
• Hands-on approach to solving problems while keeping a strategic, long-term perspective.
• Highly organized, process-driven, and comfortable working in a fast-paced, founder-led, entrepreneurial environment.
• Strong proficiency in Microsoft 365 and business systems (CRM, reporting tools).
• Demonstrated ability to balance operational rigour with commercial growth priorities.

• Be part of a growing, international boutique executive search firm with a strong reputation in sports, fashion, and retail.
• Work directly with the CEO, shaping the firm’s growth strategy and building its operational backbone.
• A highly entrepreneurial environment where your impact will be visible and transformative.
• Exposure to a global client base across multiple markets and industries.