Deputy Director jobs in United Arab Emirates

Female Only | Full-time | Abu Dhabi | Sunday–Thursday, 8am–6pm

Exceptioanl Organisational Skills and Tech Savy.

We are looking for an exceptionally organised, proactive, and detail-driven Personal & Executive Assistant to support Claire Miller, Founder of Skincare Edit & Skincare Edit PRO.

This role is for someone who thrives in a fast-paced, high-standards environment, can manage multiple moving parts at once, and acts as a trusted second pair of hands across both personal and business responsibilities.

You will oversee all day-to-day organisation for Claire — home, school admin, inbox, business tasks, scheduling, and marketing support.

If you’re someone who loves order, clarity, structure, and being the person who keeps everything running smoothly, this is for you.

• Manage Claire’s full calendar — meetings, personal appointments, travel, and weekly planning.
• Oversee all inboxes: prioritise emails, draft responses, organise folders, and flag what needs attention.
• Prepare documents, summaries, files, and notes ahead of key meetings.
• Keep all systems updated (Microsoft Calendar, Notion, shared folders, project trackers).

• Manage all boys’ school communication: emails, calendars, events, deadlines, uniforms, transport.
• Organise personal admin including travel bookings, appointments, reminders, renewals, and paperwork.
• Handle online orders related to business operations (thank-you cards, packaging, supplies) — sourcing, price comparison, tracking deliveries.
• Assist with light home-admin structure (no housekeeping): organisation, reminders, scheduling.

• Assist with Shopify tasks (updating product info, uploading assets, checking details).
• Support the team with packing or coordinating orders when needed (including occasional weekend cover in exchange for time off in the week).
• Liaise with suppliers, request quotations, check stock or lead times when Claire needs outreach support.
• Assist the Operations Manager when Claire or Koni is away.

• Assist with Canva content for social media (Instagram Stories, graphics, templates).
• Prepare email drafts, upload assets, organise content calendars.
• Help review content, proof visuals, upload to folders, coordinate with photographers or designers.
• Maintain brand asset organisation and ensure everything is neatly archived.

• You are naturally organised — systems, structure, checklists, clarity.
• You’re proactive and anticipate needs before being asked.
• Strong written English; confident drafting clear emails.
• Tech-confident: Microsoft Suite, Canva, Notion (or similar), social platforms.
• A positive, discreet, trustworthy personality.
• Comfortable supporting both business and personal admin with equal care.
• Calm under pressure, solutions-first, and happy to handle anything from scheduling to creative tasks.

Sunday–Thursday, 8am–6pm. Based in Abu Dhabi with in-office presence required.

You will become the organisational backbone supporting a founder building a fast-growing, expert-led beauty & wellness company in the GCC.

This role has huge impact, autonomy, and long-term growth for the right person.

Exceptional organisation & time management— can structure chaos, prioritise fast, and keep multiple moving parts aligned.

Strong written communication— confident drafting emails, summaries, and clear responses.

High attention to detail— nothing slips through; double-checks everything.

Proactive problem-solver— anticipates needs before being asked.

Tech-savvy— confident with Microsoft Office, Canva, Notion, Shopify basics, and social platforms.

Calendar mastery— can manage complex scheduling across personal and business.

Inbox management— filters, prioritises, drafts responses, and keeps everything tidy.

Confident communicator— comfortable speaking with suppliers, partners, schools, and internal team.

Creative eye— able to assist with Canva and basic visual tasks.

High discretion & confidentiality— trusted with personal and sensitive information.

Calm under pressure— steady, grounded, doesn’t get overwhelmed.

Fast learner— easily picks up new systems, tools, processes.

Flexible & adaptable— comfortable with shifting priorities and supporting whatever is needed.

Resourceful— finds solutions, compares prices, researches options efficiently.

High ownership mindset— treats responsibilities like their own; follows through without being chased.