Clerical Assistant jobs in United Arab Emirates

POSITION PURPOSE:
To oversee the functioning of the office by ensuring smooth operations.
To support staff and management for all office-related matters.
To manage and train Reception Staff.
To oversee Transportation Department and Travel Specialist.

RESPONSIBILITIES/DUTIES/FUNCTIONS TASKS:
Ensure all visitors to the office are looked after according to the safety and security rules of Move One and ensure visitor demands are well met.
Project manage internal training, workshops, and seminars (including, but not limited to, Regional Management Conferences) and ensure clear and effective communication and smooth organization.
Manage and oversee the Travel Department, provide guidance to the Travel Specialist, and give recommendations to ensure adherence to Move One policy and a first-class service is provided to employees.
Manage and oversee the Transportation Department, provide guidance to the Transportation Supervisor, and give recommendations to ensure a first-class service to all departments.
Manage, train, and oversee the Receptionists at the company.
Oversee the distribution of company-owned assets (mobile phones, SIM Cards, tablets, laptops, car parking spaces, etc.), ensure items are allocated according to Move One policy, and records (e.g., Proof of Acceptance forms) are kept up-to-date.
Source vendors required for maintaining the office (office supply companies, office cleaning, coffee machine, etc.) and ensure items are competitively priced.
Manage relationships with key office suppliers to ensure good and efficient service and maintenance.
Oversee the cost-effective ordering and management of office supplies.
Record office expenditure and manage the budget.
Act as the main liaison between the facilities management of the office building and the company.
Organize the office layout and ensure the office is kept clean and tidy.
Maintain the condition of the office and arrange necessary repairs.

Qualifications and Skills:
University degree or college diploma preferred.
Minimum of three years experience in Office Management is essential.
Proven track record in organizing and managing corporate meetings and events.
Strong English skills (written and verbal).
Proficient computer skills.
Excellent time management and multi-tasking skills.
Positive attitude to work.
Demonstrated ability to work in a proactively diverse and inclusive organization.

About The Company:
Move One provides time-critical supply chain solutions in logistics, relocation, and moving. Our strategically positioned international offices and partners deliver a door-to-door service unparalleled in the industry. Global experience and on-the-ground local expertise combined with technological innovation allow us to develop tailored products to meet our clients' needs. Founded in 1992, Move One has grown aggressively through its pursuit of new markets and results-driven company culture. Headquartered in Dubai, UAE, Move One is geographically positioned for further expansion in the logistics world.