Management Assistant-Jobs in Südafrika

Our client in the advertising industry, based in Johannesburg, is looking to employ a vibrant Executive Personal Assistant / Office Manager to join their dynamic team.

An exciting career opportunity awaits you!

MINIMUM REQUIREMENTS :

• Matric / Grade 12.
• 2-3 Years of experience in office / project management.
• Marketing / Advertising industry or similar experience / exposure advantageous.
• Hands-on experience with office machines and equipment.
• Advanced computer skills, with an aptitude to learn new systems and procedures.
• Strong people skills and interpersonal skills.
• Organizational and time-management skills.
• Exceptional attention to detail.
• High degree of flexibility, and excellent multitasking ability.
• Ability to maintain confidentiality of company information.
• Analytical abilities.

Office Administration :

• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, insurance and coordinate deliveries when required.
• Manage company subscriptions, licensing, insurance claims.
• Manage all aspects of space / infrastructure planning (ex : moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
• Works with HR to ensure efficient and conducive office environment.
• Oversees guest experience, sort mail and answers direct phone calls.
• Assists with planning all in-house or off-site activities of the agency.

CEO & Group MD Support :

• Scheduling meetings : Coordinating dates, times, and locations for business and personal meetings and proactively anticipate scheduling conflicts to optimize time management.
• Managing personal documentation : Handling important documents, such as contracts, legal papers, or personal correspondence.
• Answering emails and phone calls : Managing communication on behalf of CEO and Group MD, including filtering and prioritising messages. Serve as the primary point of contact for internal and external stakeholders.
• Event organisation : Planning and coordinating events, from intimate gatherings to large-scale parties, including venue selection, catering, and guest management.
• Preparing reports : Compiling information and preparing reports for personal or business use.
• Making travel arrangements : Booking flights, hotels, and transportation and creating detailed travel itineraries.
• Running some personal errands as and when needed.
• Healthcare coordination : Managing medical appointments, liaising with healthcare providers, and ensuring prescriptions are filled.
• Childcare arrangements : Coordinating schedules for children, including school, extracurricular activities.
• Vehicle maintenance : Arranging for car servicing, repairs, insurance claims and ensuring vehicles are kept in good condition.

Please note should you not receive a response within two weeks of applying you may assume that your application was unsuccessful.