Executive Assistant

ASK & EMBLA GALACTIC PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

Ask & Embla is seeking an organized and proactive Executive Assistant/Office Manager in Singapore. The successful candidate will provide comprehensive support to the Managing Director, manage office operations, and assist in various administrative tasks, ensuring an efficient workplace. This role is perfect for a detail-oriented professional looking to work in a fast-paced and dynamic environment.

Qualifications

• 3-5 years proven experience as an executive assistant.
• Expert in managing calendars and coordinating travel.
• Detail-oriented with strong accuracy focus.

Responsibilities

• Manage Managing Director's calendar and travel arrangements.
• Oversee day-to-day office operations and supplies.
• Coordinate internal company events.

Skills

Organizational skills

Communication

Time Management

Problem Solving

Interpersonal Skills

Job description

Ask & Embla is looking for an organized and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to our Managing Director and ensure the smooth and efficient operation of our Singapore office. This role requires a versatile individual who can handle a wide range of tasks, from calendar management, to travel arrangements, to maintaining office supplies and overseeing company equipment. The ideal candidate will be a reliable, detail-oriented professional with excellent communication and interpersonal skills.

What You'll Do:

Executive Support:

• Manage the Managing Director's calendar, including scheduling meetings and coordinating travel arrangements.
• Handle incoming and outgoing correspondence, prepare meeting materials, and manage confidential documents.
• Prepare and process expense reports.
• Assist with special projects and initiatives as assigned by the Managing Director.

Office Management and Team Engagement:

• Oversee day-to-day office operations, including maintaining office supplies and pantry stock.
• Track and maintain office assets and equipment, coordinating repairs, procurements, and replacements as needed.
• Track important incoming and outgoing letters and documents.
• Manage mail, courier services, and ensure proper handling of office equipment and assets.
• Coordinate with vendors and building management for maintenance and repairs.
• Ensure that the office and organization adheres to all relevant health and safety regulations.
• Assist in onboarding new employees, providing necessary office orientation and support.
• Plan and coordinate internal company events, such as team-building activities, social gatherings, and company celebrations.

Who You Are:

• 3-5 years of proven experience in relevant administrative or executive assistant role/s, with a strong track record of success.
• Expert-level proficiency in managing calendars, coordinating international travel, and handling confidential information.
• Exceptional organizational, time management, and prioritization skills, with the ability to manage multiple tasks simultaneously.
• Strong written and verbal communication skills, with professional interaction across all stakeholder levels.
• Strong problem-solving and decision-making skills, with a proactive and resourceful approach.
• Detail-oriented and meticulous, with a commitment to accuracy.
• Proactive, self-motivated, and able to work independently.
Strong interpersonal skills and the ability to build rapport with colleagues.

Who We Are:

Ask & Embla is a rapidly growing Alternative Body Jewelry brand based in Singapore with a collective following of more than 500,000 across our social media channels. As an E-commerce brand, we ship internationally to a diverse range of customers and we are proud to be one of the leading brands worldwide in the alternative jewelry space.

At Ask & Embla, we’re passionate about creating a company that brings out the best in everyone and where individuals love to work and grow as a team. That means constantly learning and building new things, being flexible about how and where we work, and empowering each other to do the proudest work of our lives.

Ask & Embla, led by an ex-Googler and ex-Amazonian, has dozens of employees across multiple countries. We are building the foundation to expand several business verticals beyond e-commerce, while supporting existing business functions for fulfilling thousands of orders each month.

Ready to Join Us?

If you're a results-oriented professional who thrives in a fast-paced environment, we encourage you to apply! Please submit your resume and a quick note expressing your interest in this position to [e-mail] or through this Careers Future posting.

Learn More about Ask & Embla:

Website - https://askandembla.net/

Instagram - https://www.instagram.com/askemblastore/

Facebook - https://www.facebook.com/AskEmblastore/

Pinterest - https://www.pinterest.com/askemblastore/

TikTok - https://www.tiktok.com/@askandembla_official

Why Work With Us?

At Ask & Embla we learn and build fast together, sharing the purpose and passion of creating not just beautiful, expressive and sustainably-made jewelry, but a community that celebrates the misfits, the believers, the round pegs in square holes and everyone in between. Everyone deserves to own who they are; we create the jewelry so they can do it with pride.