Personal Assistant to CEO

ABP EMPOWER; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading company in Singapore seeks a Personal cum Executive Assistant to provide high-level administrative support to the CEO. This role encompasses managing schedules, correspondence, and travel while maintaining professionalism and confidentiality. The ideal candidate will exhibit strong communication and organizational skills, with relevant experience as a virtual or executive assistant.

Qualifications

• Previous experience as an executive or virtual assistant preferred.
• Capacity to manage multiple priorities under pressure.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high-level administrative support to the CEO.
• Coordinate and manage calendar appointments and travel arrangements.
• Prepare financial statements, reports, memos, and maintain accurate meeting minutes.

Skills

Communication Skills

Organizational Skills

Problem Solving

Interpersonal Skills

Multitasking

Microsoft Office Suite

Education

Bachelor's degree or equivalent

Job description

The Personal cum Executive Assistant will provide high-level administrative support to the CEO, ensuring confidentiality, professionalism, and sound business judgment. Responsibilities include managing schedules, handling correspondence, coordinating meetings, creating reports, organizing travel and accommodations, taking minutes, and performing other administrative tasks. The ideal candidate will possess excellent written and verbal communication skills, strong organizational abilities, and the capacity to manage multiple priorities under pressure. Experience in a similar role, a deep understanding of the Microsoft Office suite, and strong problem-solving skills are essential. Discretion and multitasking ability are crucial to enable executives to focus on strategic priorities.Administrative Support: Coordinate and manage calendar appointments, travel arrangements, and events. Handle incoming and outgoing communications, greet visitors, and determine meeting access for executives. Communication & Interpersonal Skills: Exhibit excellent communication, professionalism, and interpersonal skills. Organizational Abilities: Strong time management, organizational, multitasking skills, and attention to detail. Ability to adapt and remain flexible. Documentation & Reporting: Prepare financial statements, reports, memos, invoices, and other documents. Maintain accurate meeting minutes and assist in preparing for meetings. Office Management: Handle basic bookkeeping, file and retrieve corporate records, and manage office supplies and records database. Open, sort, and distribute faxes, emails, and other correspondence. Research & Data Handling: Conduct research, analyze data, and prepare documents for executive review. Use various software for word processing, spreadsheets, databases, and presentations. Experience: Previous experience as an executive or virtual assistant is preferred. General Support: Provide overall administrative support to ensure smooth office operations. Bachelor's degree or equivalent Ability to handle multiple tasks while staying organized. Ability to travel within the country. Ability to organize a daily workload by priorities. Must be able to meet deadlines in a fast-paced quickly changing environment. One year experience Job Type: Full-time Day shift Personal cum Executive Assistant to CEO: 1 year (Preferred) In person,

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