Personal Assistant to Directors

Sanghi Brothers; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company is looking for a Personal Assistant to the Managing Director. This role offers high-level administrative support, coordinating schedules, and communication with stakeholders while managing sensitive information. The ideal candidate should have great organizational skills and a professional attitude to ensure efficient operations. This full-time position includes benefits like cell phone reimbursement and a yearly bonus.

Benefits

Cell phone reimbursement

Internet reimbursement

Provident Fund

Qualifications

• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills in English.
• Ability to handle multiple tasks and prioritize effectively.

Responsibilities

• Manage the MD’s calendar and schedule meetings.
• Draft and review communications on behalf of the MD.
• Arrange travel plans and maintain office organization.

Skills

Organizational skills

Communication

Problem-solving

Job description

Job Summary of PA To Director/MD: (Official & Domestic)The Personal Assistant to the Managing Director (MD) provides high-level administrative support, ensuring the efficient operation of the MDs office. This role involves handling sensitive and confidential information, managing schedules, and facilitating communication within the organization. The ideal candidate will be highly organized, proactive, and capable of managing multiple tasks with precision.Key Responsibilities: Administrative Support: Manage the MDs calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents. Handle incoming calls, emails, and other communications, ensuring timely responses and appropriate follow-up. Meeting Coordination: Organize and coordinate meetings, including preparing agendas, distributing materials, and taking minutes. Ensure all necessary arrangements are made for meetings, both internal and external. Follow up on action items from meetings to ensure completion. Communication Management: Serve as the primary point of contact between the MD and internal/external stakeholders. Draft and review communications on behalf of the MD. Maintain confidentiality and discretion in handling sensitive information. Travel and Event Planning: Arrange detailed travel plans, itineraries, and agendas for the MD. Plan and organize company events, meetings, and conferences as needed. Ensure all logistics are handled efficiently and effectively. Office Management: Maintain office organization and manage office supplies. Oversee the maintenance of office equipment and facilities. Ensure the MDs office operates smoothly and efficiently. Support to MD: Anticipate the needs of the MD and provide proactive support. Assist with personal tasks and errands as required. Perform other duties as assigned to support the MD. Skills and Abilities: Exceptional organizational and time-management skills. Strong written and verbal communication skills in English Ability to handle multiple tasks and prioritize effectively. High level of professionalism and discretion. Strong problem-solving and decision-making abilities. Ability to work independently and as part of a team.Job Types: Full-time, PermanentBenefits: Cell phone reimbursement Internet reimbursement Provident FundSchedule: Day shift Yearly bonusExperience: total work: 1 year (Preferred)Work Location: In person,

• Job Tags office admin, event planning, office management, event marketing

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Personal Assistant

International Institute of Technology, Design and Management