puestos de Administrative Assistant en Sudáfrica

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

About the Role:

As the Administrative Assistant, you will play a pivotal role in supporting the day-to-day operations of the Commercial & Contracts team within the AMEP region, while also assisting the Regional Lead for Middle East & Pakistan. This role requires strong organizational and coordination skills to manage administrative functions, track documentation, and ensure timely communication across departments and project teams.

You will be responsible for preparing and maintaining reports, organizing meetings, managing calendars, and facilitating smooth workflows between technical, commercial, and regional leadership teams. Your ability to multitask, prioritize responsibilities, and work with discretion will contribute significantly to the efficiency and success of our regional operations.

This is an excellent opportunity to join a collaborative and fast-paced environment where your support will have a direct impact on project and business outcomes across multiple geographies.

Key Responsibilities:

Administrative Support:

Provide daily administrative assistance to the Commercial & Contracts team, including managing calendars, scheduling meetings, and handling correspondence.

Support the preparation and formatting of reports, presentations, tender documentation, and contractual documents.

Assist with the documentation and filing of commercial and contractual records in line with internal procedures.

Coordination & Communication:

Liaise with internal departments (e.g., Finance, Legal, BD) to follow up on commercial and contractual documentation.

Coordinate meetings, workshops, and regional reviews, including preparing agendas, taking minutes, and tracking action items.

Regional Support:

Support the Regional Lead for Middle East & Pakistan in administrative tasks, internal communications, travel arrangements, and report preparation.

Ensure timely and accurate communication flow between the regional office and AMEP countries.

Data Management & Reporting:

Maintain updated trackers for contracts, NDAs, proposals, and related documentation.

Support the collation of monthly and quarterly reports for leadership teams.

Compliance & Process Support:

Ensure administrative processes are in compliance with internal policies and confidentiality requirements.

Contribute to improving administrative systems, processes, and efficiency across the team.

About the Role:

As the Administrative Assistant, you will play a pivotal role in supporting the day-to-day operations of the Commercial & Contracts team within the AMEP region, while also assisting the Regional Lead for Middle East & Pakistan. This role requires strong organizational and coordination skills to manage administrative functions, track documentation, and ensure timely communication across departments and project teams.

You will be responsible for preparing and maintaining reports, organizing meetings, managing calendars, and facilitating smooth workflows between technical, commercial, and regional leadership teams. Your ability to multitask, prioritize responsibilities, and work with discretion will contribute significantly to the efficiency and success of our regional operations.

This is an excellent opportunity to join a collaborative and fast-paced environment where your support will have a direct impact on project and business outcomes across multiple geographies.

Key Responsibilities:

Administrative Support:

• Provide daily administrative assistance to the Commercial & Contracts team, including managing calendars, scheduling meetings, and handling correspondence.

• Support the preparation and formatting of reports, presentations, tender documentation, and contractual documents.

• Assist with the documentation and filing of commercial and contractual records in line with internal procedures.

Coordination & Communication:

• Liaise with internal departments (e.g., Finance, Legal, BD) to follow up on commercial and contractual documentation.

• Coordinate meetings, workshops, and regional reviews, including preparing agendas, taking minutes, and tracking action items.

Regional Support:

• Support the Regional Lead for Middle East & Pakistan in administrative tasks, internal communications, travel arrangements, and report preparation.

• Ensure timely and accurate communication flow between the regional office and AMEP countries.

Data Management & Reporting:

• Maintain updated trackers for contracts, NDAs, proposals, and related documentation.

• Support the collation of monthly and quarterly reports for leadership teams.

Compliance & Process Support:

• Ensure administrative processes are in compliance with internal policies and confidentiality requirements.

• Contribute to improving administrative systems, processes, and efficiency across the team.

• Bachelor s degree in Business Administration, Management, or a related field (preferred).

• Experience supporting commercial and contract management functions is a plus.

• Strong organizational and time management skills.

• Excellent written and verbal communication.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); experience with document management systems is advantageous.

Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@naukrigulf.com