Administrative Assistant

Responsibilities

· Coordinate and schedule meetings, workshops.

· Handle all correspondence, including emails, phone calls, and official documents.

· Maintain and organize project files, records, and databases.

· Assist in the preparation and editing of reports, presentations.

· Arrange travel and accommodation for team members and visiting academics.

· Manage office supplies and equipment, ensuring everything is in order.

· Assist in the planning and execution of events.

· Edit and review letters, creating the proper format based on the subject context.

· Perform other administrative duties as needed.

Skills

• Proven experience in an administrative role, preferably in a scientific or academic setting.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and collaboratively within a team.
• High level of discretion and confidentiality.
• Attention to detail and accuracy.
• Familiarity with scientific terminology and research processes.
• Strong problem-solving and time-management skills.
• Experience with database management and data entry.