Admin Assistant - Petrochemical / Oil and Gas

Job Title: Admin Assistant
Employment Type: Work Visa

TRANSFERABLE IQAMA - MANDATORY

Scope of Work:

1. Handle administrative requests and queries from the senior manager.
2. Organize and monitor the senior manager's calendar, ensuring appointments and meetings are scheduled appropriately.
3. Organize and schedule appointments, meetings, and department engagements.
4. Plan meetings, take detailed minutes, and follow up on action items.
5. Write and distribute emails, correspondence memos, and letters.
6. Assist in the preparation of regularly scheduled reports.
7. Develop and maintain an organized filing system for easy access to documents and records.
8. Update and maintain office policies and procedures to ensure smooth operations.

Required Skills:

• Proficiency in Microsoft Office, especially Excel and PowerPoint.
• Knowledge and experience with graphic applications (e.g., Photoshop) for creating presentations and visuals.
• Experience with SAP ERP systems for administrative functions.
• Excellent time management skills with the ability to prioritize work and manage multiple tasks simultaneously.
• Strong written and verbal communication skills to interact with senior management and colleagues.

Experience:

• Minimum of 5 years of experience in an Administrative Assistant position.
• Prior experience in the petrochemical or oil industry is preferred.
• Experience with SABIC or similar organizations is a plus.
• Strong organizational skills with attention to detail, and the ability to manage competing priorities.