Administrative Assistant

Kan Arabia; Saudi Arabia; On-site; SAR 120,000 - 150,000; Full time

Job summary

An established industry player is seeking an exceptional Administrative Assistant to support its operations. This role is crucial for maintaining workflow and ensuring the office runs smoothly. The ideal candidate will possess strong communication skills, a keen eye for detail, and the ability to multitask effectively. Responsibilities include managing front-desk operations, providing administrative support to senior leaders, and coordinating meetings and travel arrangements. Join a dynamic team where your contributions will make a significant impact on the organization’s success.

Qualifications

• 2-5 years of experience in administrative tasks and office support.
• Excellent communication and problem-solving skills required.

Responsibilities

• Manage front-desk coverage and handle a busy phone system.
• Provide administrative support to senior leaders and maintain filing systems.
• Plan and organize company meetings and travel arrangements.

Skills

Problem-solving

Communication skills

Attention to detail

Multitasking

Scheduling

Job description

Job Title: Administrative Assistant

Job Location: Kan Trust Company

Experience: 2 to 5 years

Vacancy: 1 Vacancy

Nationality: Any Nationality

Job Function: Administration / Commercial Operations

Skillset:

• Plan, organize, and schedule company meetings

Job Description:

At Kan Trust Company, we owe our success to people and processes. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Objectives of this role:

1. Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
2. Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance
3. Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
4. Coordinate internal and external resources to expedite workflow
5. Oversee and achieve organizational goals while upholding best practices

Responsibilities:

1. Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
2. Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
3. Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
4. Coordinate domestic and international travel arrangements for employees
5. Maintain filing system, contact database, employee list, and inventory
6. Order and oversee office supplies and food deliveries for group meetings

Required:

• Must have a valid Iqama at least for three months
• Must have a valid Saudi Driving License

Company Industry:

• Consulting
• Management Consulting
• Advisory Services

Department / Functional Area:

• Administration

Keywords:

• Administrative Assistant