Admin Assistant

Client of MM Management Consultant; Saudi Arabia; On-site; SAR 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a skilled Admin Assistant to support senior management. This role involves managing schedules, handling correspondence, and ensuring smooth office operations. The ideal candidate will have a strong background in administration, particularly within the petrochemical or oil sectors, and be proficient in Microsoft Office and SAP ERP systems. Join a dynamic team where your organizational skills and attention to detail will be valued, and contribute to the efficient functioning of a leading facilities management company in Saudi Arabia.

Qualifications

• 5+ years of experience as an Administrative Assistant.
• Strong organizational skills with attention to detail.

Responsibilities

• Handle administrative requests and queries from the senior manager.
• Organize and monitor the senior manager's calendar and appointments.

Skills

Microsoft Office (Excel, PowerPoint)

Graphic Applications (Photoshop)

SAP ERP Systems

Time Management

Communication Skills

Education

Bachelor of Business Administration

Tools

Microsoft Excel

Microsoft PowerPoint

SAP ERP

Job description

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

Job Title: Admin Assistant

Employment Type: Work Visa

TRANSFERABLE IQAMA - MANDATORY

Scope of Work

1. Handle administrative requests and queries from the senior manager.
2. Organize and monitor the senior manager's calendar, ensuring appointments and meetings are scheduled appropriately.
3. Organize and schedule appointments, meetings, and department engagements.
4. Plan meetings, take detailed minutes, and follow up on action items.
5. Write and distribute emails, correspondence memos, and letters.
6. Assist in the preparation of regularly scheduled reports.
7. Develop and maintain an organized filing system for easy access to documents and records.
8. Update and maintain office policies and procedures to ensure smooth operations.

Required Skills

• Proficiency in Microsoft Office, especially Excel and PowerPoint.
• Knowledge and experience with graphic applications (e.g., Photoshop) for creating presentations and visuals.
• Experience with SAP ERP systems for administrative functions.
• Excellent time management skills with the ability to prioritize work and manage multiple tasks simultaneously.
• Strong written and verbal communication skills to interact with senior management and colleagues.

Experience

Minimum of 5 years of experience in an Administrative Assistant position. Prior experience in the petrochemical or oil industry is preferred. Experience with SABIC or similar organizations is a plus. Proficiency in MS Office is required. Strong organizational skills with attention to detail, and the ability to manage competing priorities.

Company Industry

• Facilities Management

Department / Functional Area

• Administration

Keywords

• Admin Assistant

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