Administration Assistant

Tishman Speyer Properties; Saudi Arabia; On-site; SAR 30,000 - 70,000; Full time

Job summary

Join an innovative firm focused on energy and environmental sustainability as a Project Support Specialist. This role involves coordinating with project teams to ensure activities align with schedules, managing document control, and utilizing ERP systems like SAP. The ideal candidate will possess advanced skills in Microsoft Excel and experience with document control platforms. This position offers a unique opportunity to contribute to groundbreaking projects in the industrial gas sector, fostering a culture of safety, diversity, and inclusion. Be part of a passionate team dedicated to driving sustainable solutions for a cleaner future.

Qualifications

• Advanced proficiency in Microsoft Excel, including data validation and pivot tables.
• Basic to mid-level expertise in document control platforms like Aconex.

Responsibilities

• Coordinate project activities to ensure they align with schedules.
• Prepare service PRs and materials requisitions as needed.

Skills

ERP systems (SAP)

Document control platforms (Aconex)

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

SharePoint management

Knowledge of Absher platform

Saudi Aramco ID processing

Job description

At Air Products, our purpose is to bring people together to reimagine what’s possible, collaborate, and innovate solutions to the world’s most significant energy and environmental sustainability challenges. Grow with us as we build tomorrow together by being the safest, most diverse, and most profitable industrial gas company in the world.

Reimagine What’s Possible

The Jazan IGCC is the world’s largest IGCC and ASU facility, producing 2100 MMSCFD syngas, 18,000 MT/Day Oxygen, and 4 Gigawatts of power. Facilities include residue gasification, acid gas cleanup (Rectisol), soot ash recovery, sulfur recovery (Claus & Scot), combined cycle power plants, materials handling systems, hydrogen recovery, air separation, water utilities, and wastewater treatment facilities.

The Role:

The general role is to support the Project Director, Project Managers, Site Engineers, and other divisions under Project Delivery by coordinating with JIGPC entities to ensure project activities are carried out according to schedule and plan.

Requirements of the Role:

The ideal candidate should have knowledge of the following:

• ERP systems such as SAP, with a preferred background in Materials Management module;
• Document control platforms like Aconex or similar at a basic to mid-level expertise;
• Knowledge of Absher platform, Muqeem, or similar is desired;
• Saudi Aramco ID processing background is a plus.

Proficiency in the following programs is also required:

• Microsoft Word with advanced editing skills;
• Microsoft PowerPoint with advanced presentation editing skills;
• Microsoft Excel, including advanced spreadsheet processing such as conditional formatting, data validation, formulas, and pivot tables;
• SharePoint management experience is a plus.

Work Scope to be Delivered:

• Preparation of Service PRs, Materials Requisitions, and material codes;
• Processing routine documents like employee timesheets, overtime approvals, business trip requests, leave requests, travel forms, employee lists, and asset lists;
• Coordination with security for gate passes, staff IDs, plant IDs, and visitor passes;
• Arranging site or online meetings as requested by project leadership;
• Driving vehicles in Saudi Arabia is a plus, for escorting visitors or vendors during site visits;
• Planning team events such as team building or town halls.

We are the world’s largest hydrogen producer with over 80 years of industrial gas experience. We deliver safe, end-to-end solutions, invest in clean energy projects at scale, and drive the industry forward for a cleaner future.

At Air Products, safety, diversity, and inclusion are core values. We foster an environment where everyone belongs and matters. Learn more at About Air Products.

Behind every success and innovation, there is a passionate team. We help each other and our customers thrive. We are committed to discovering, caring, and accomplishing. We value and respect our colleagues, partner with our customers, and are engaged neighbors and environmental stewards.

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About Us

More than 23,000 passionate employees from diverse backgrounds work at Air Products, driven by our purpose to create innovative solutions that benefit the environment, enhance sustainability, and reimagine possibilities to address global challenges.