Administrative Assistant

Jurong International; Riyadh; On-site; SAR 30,000 - 50,000; Full time

Job summary

Join a dynamic team as an Administrative Assistant, where you will support the Commercial & Contracts team in a fast-paced environment. This role is crucial for ensuring smooth operations through effective organization and communication. You will be responsible for managing schedules, preparing reports, and facilitating collaboration across departments. If you're looking to make a tangible impact in a collaborative setting, this opportunity is perfect for you. Bring your organizational skills and attention to detail to help drive success across multiple projects and regions.

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• Experience in supporting commercial and contract management is a plus.

Responsibilities

• Provide administrative support to the Commercial & Contracts team.
• Coordinate meetings and manage calendars effectively.
• Maintain updated trackers for contracts and proposals.

Skills

Organizational Skills

Time Management

Communication Skills

MS Office Suite Proficiency

Education

Bachelor's Degree in Business Administration

Experience in Commercial and Contract Management

Tools

Document Management Systems

Job description

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

About the Role:

As the Administrative Assistant, you will play a pivotal role in supporting the day-to-day operations of the Commercial & Contracts team within the AMEP region, while also assisting the Regional Lead for Middle East & Pakistan. This role requires strong organizational and coordination skills to manage administrative functions, track documentation, and ensure timely communication across departments and project teams.

You will be responsible for preparing and maintaining reports, organizing meetings, managing calendars, and facilitating smooth workflows between technical, commercial, and regional leadership teams. Your ability to multitask, prioritize responsibilities, and work with discretion will contribute significantly to the efficiency and success of our regional operations.

This is an excellent opportunity to join a collaborative and fast-paced environment where your support will have a direct impact on project and business outcomes across multiple geographies.

Key Responsibilities:

Administrative Support:

Provide daily administrative assistance to the Commercial & Contracts team, including managing calendars, scheduling meetings, and handling correspondence.

Support the preparation and formatting of reports, presentations, tender documentation, and contractual documents.

Assist with the documentation and filing of commercial and contractual records in line with internal procedures.

Coordination & Communication:

Liaise with internal departments (e.g., Finance, Legal, BD) to follow up on commercial and contractual documentation.

Coordinate meetings, workshops, and regional reviews, including preparing agendas, taking minutes, and tracking action items.

Regional Support:

Support the Regional Lead for Middle East & Pakistan in administrative tasks, internal communications, travel arrangements, and report preparation.

Ensure timely and accurate communication flow between the regional office and AMEP countries.

Data Management & Reporting:

Maintain updated trackers for contracts, NDAs, proposals, and related documentation.

Support the collation of monthly and quarterly reports for leadership teams.

Compliance & Process Support:

Ensure administrative processes are in compliance with internal policies and confidentiality requirements.

Contribute to improving administrative systems, processes, and efficiency across the team.

About the Role:

As the Administrative Assistant, you will play a pivotal role in supporting the day-to-day operations of the Commercial & Contracts team within the AMEP region, while also assisting the Regional Lead for Middle East & Pakistan. This role requires strong organizational and coordination skills to manage administrative functions, track documentation, and ensure timely communication across departments and project teams.

You will be responsible for preparing and maintaining reports, organizing meetings, managing calendars, and facilitating smooth workflows between technical, commercial, and regional leadership teams. Your ability to multitask, prioritize responsibilities, and work with discretion will contribute significantly to the efficiency and success of our regional operations.

This is an excellent opportunity to join a collaborative and fast-paced environment where your support will have a direct impact on project and business outcomes across multiple geographies.

Key Responsibilities:

Administrative Support:

• Provide daily administrative assistance to the Commercial & Contracts team, including managing calendars, scheduling meetings, and handling correspondence.

• Support the preparation and formatting of reports, presentations, tender documentation, and contractual documents.

• Assist with the documentation and filing of commercial and contractual records in line with internal procedures.

Coordination & Communication:

• Liaise with internal departments (e.g., Finance, Legal, BD) to follow up on commercial and contractual documentation.

• Coordinate meetings, workshops, and regional reviews, including preparing agendas, taking minutes, and tracking action items.

Regional Support:

• Support the Regional Lead for Middle East & Pakistan in administrative tasks, internal communications, travel arrangements, and report preparation.

• Ensure timely and accurate communication flow between the regional office and AMEP countries.

Data Management & Reporting:

• Maintain updated trackers for contracts, NDAs, proposals, and related documentation.

• Support the collation of monthly and quarterly reports for leadership teams.

Compliance & Process Support:

• Ensure administrative processes are in compliance with internal policies and confidentiality requirements.

• Contribute to improving administrative systems, processes, and efficiency across the team.

Qualifications & Experience:

• Bachelor s degree in Business Administration, Management, or a related field (preferred).

• Experience supporting commercial and contract management functions is a plus.

Skills & Competencies:

• Strong organizational and time management skills.

• Excellent written and verbal communication.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); experience with document management systems is advantageous.

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