Office Management jobs in United Kingdom

HRS03 HV Power (traction and non-traction) Rail Systems Contract is being delivered by the Siemens Mobility Costain Joint Venture (SMCjv) (the Contractor) on behalf of High Speed 2 (the Employer).

HRS03's scope of works is to provide 25kV Traction and 33kV/11kV Non-traction HV power for HS2's rail system Phases 1 and 3 between London Euston and Birmingham. The works will include various disciplines such as HV power, SCADA, Civils, Protection & Control, EMC, E&B and LV power.

As part of delivery the project intends on putting in place a best in class commercial function centred around providing value for money for both the HS2 client and for the respective parent companies delivering the scheme.

You will be working for Costin to follow the Project Procurement Strategy and help to formulate and develop the package procurement strategies ensuring compliance with the SMCjv and Costain Way policies, procedures and standards.

Control the procurement process and timeously procure all the required Subcontract / Supply packages, (incl but not limited to HV equipment, labour, plant and materials) and strategic materials and plant items identified in the Tender Event Schedule all in line with the project's requirements and both Client and internal control procedures.

Carry out procurement in an ethical, transparent and fair way whilst demonstrating best value with robust procurement process, innovation, lessons learnt and an inclusive procurement process at all times.

• Support the Senior Procurement Manager to deliver the project, procurement and supply chain objectives
• Implement robust procurement strategies aligned to the project scope requirements and drive these through the delivery phase
• Negotiate and draft sub-contract agreements ensuring that back to back requirements are flowed down to our suppliers
• Implement robust procurement processes and controls into the project
• Management of Tender Documents
• Management of multiple Tenders
• Manage relationships with cross-functional stakeholders involved in the procurement process ensuring stakeholders are dealt with in a professional, open, and collaborative way and to ensure the projects requirements are captured in the procurement process for every procurement event
• Represent procurement department at project meetings, presenting information as required
• Ensure all supply chain engaged on package procurements are assured to meet group, project and package requirements and constraints.
• Control and manage every procurement in a timely way to ensure continuity of the works and provide best for project outcomes and value for money by
  • ensuring tender documentation is fair, robust with clear projects requirements
  • ensure that accurate and logical tender evaluations are produced
  • conduct supplier meetings and negotiations for packages
  • produce recommendations for internal and Employer approval, prior to placing orders
  • prepare and issue all subcontracts
  • provide progress updates in the procurement schedule and input into the reporting of procurement activity as required by project controls requirements
• Ensure appropriate training and professional development for yourself
• Work efficiently and professionally during periods of pressure
• Facilitate supply chain performance reviews and improve levels of performance of the supply chain
• Adopt a continuous improvement approach and actively propose initiatives to increase our functional efficiency

• Minimum 5 years' procurement experience
• Demonstrable negotiating skills and securing best value outcomes
• Working knowledge with Electronic Procurement Systems
• Effective Stakeholder Management is essential to ensuring the individuals success in the role
• Excellent communicator and influencer with ability to build effective relationships
• Experience of working on infrastructure projects
• Facilitating the development of Tender documents with the cross functional team
• Experience of working with Cross functional teams in a Project Management environment
• Proficient in the use of Microsoft Packages including Excel, Word, Outlook & PowerPoint
• Managing multiple Tenders across a project

• Experience of working on major civil engineering or rail projects
• Desirable to be working towards CIPS
• Practical approach, logical thought process and a methodical way of working
• Extensive knowledge of office management systems including document control.
• Proficient in technical minute taking at contractual meetings and able to demonstrate the ability to collate information, prepare reports, clearly record contractual commitments, write persuasive recommendations and clearly communicate.
• Strong analytical skills
• Demonstrable legal, contractual and construction knowledge and experience
• Experience of working in High Voltage Power Procurement
• Ability to maintain a measured approach in a challenging and dynamic environment
• Experience of working in Mechanical and Electrical Procurement
• Working knowledge and application of NEC contracts

• Member of Chartered Institute of Procurement & Supply (min level 5)

• Bachelor's degree in Supply Chain Management, Business Administration, or a related field.
• MCIPS