Administrative Assistant

JobStart Scheme; Magherafelt; On-site; GBP 20,000 - 25,000; Part time

Job summary

A professional design practice in Northern Ireland is looking for an Administrative Assistant to provide support in daily operations. The role includes responsibilities like answering calls, managing documents, and assisting in tender submissions. Candidates should possess strong communication skills, be proficient in Microsoft Office, and have prior administrative experience. This part-time position offers up to 25 hours a week with flexible hours potentially available. The deadline for application is December 20, 2025.

Qualifications

• Excellent written and verbal communication skills are vital.
• Must have competency in Microsoft Office applications.
• Good IT literacy needed for digital documentation management.

Responsibilities

• Answer incoming telephone calls and direct them appropriately.
• Maintain orderly digital and physical records through filing and scanning.
• Assist with meeting administration including taking minutes.

Skills

Excellent written and verbal communication skills

Competency in Microsoft Office applications

Good IT literacy

Previous administrative experience

Familiarity with tender submissions

Experience using online planning portals

Experience supporting project administration

Basic experience in preparing social media content

Job description

THE EMPLOYER IS: MCGURK ARCHITECTS LTDAdministrative support role within a busy architectural practice. The Administrative Assistant will assist with the day-to-day running of the office, provide support to the Director and wider team, and help maintain smooth business operations across project administration, tendering, planning, and general office management. The role offers broad exposure to the workings of a professional design practice, with opportunities to develop organisational, communication and administrative skills.

Responsibilities

• Answering incoming telephone calls, dealing with queries where appropriate, and directing calls to relevant staff.
• Carrying out filing, scanning, organising electronic documentation, and maintaining orderly digital and physical records.
• Assisting with meeting administration, including taking minutes and preparing agendas or supporting documents.
• Providing general administrative support to the Office Director and project architects, including document preparation, and correspondence.
• Assisting with tender submissions, including contacting consultants for quotations, collating information, and completing standard forms.
• Monitoring the planning portal for updates on live planning applications, noting key changes, and preparing concise update summaries for clients.
• Supporting project administration, such as updating project trackers, logging incoming information, and issuing documents to clients and consultants.
• Providing basic support with social media or website updates, such as preparing simple posts

Skills and Qualifications

• Excellent written and verbal communication skills, including a professional and confident telephone manner.
• Competency in Microsoft Office applications, particularly Word, Excel and Outlook.
• Good IT literacy, including the ability to manage electronic filing systems and work confidently with digital documentation.
• Previous administrative experience within a professional services environment.
• Familiarity with tender submissions, including collating information and completing standard forms.
• Experience using online planning portals or similar regulatory systems.
• Experience supporting project administration, such as maintaining trackers or issuing information to consultants and clients.
• Basic experience in preparing social media content or assisting with website updates.

Further Information

The Employer is: MCGURK ARCHITECTS LTDJobStart Opportunity - Working Hours Information- Standard Hours: up to 25 hours per week.- Flexible/Reduced Hours: May be available upon approval by a Work Coach.- Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment.The job advert may end before the closing date if requested by the employer.

Application Information

JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.

Area: Republic of Ireland
Closing date: 20 Dec 2025