Senior PA

Allianz; Greater London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading global insurance company in London seeks a Senior Personal Assistant to support its executive team. You'll manage diary commitments, travel arrangements and ensure effective communication. The ideal candidate has 3 to 5 years' experience in a similar role, strong IT skills, and excellent communication abilities. This position offers a hybrid work model, competitive compensation, and opportunities for career development including a generous bonus scheme.

Benefits

Hybrid working model

Generous bonus scheme

Pension benefits

Qualifications

• Minimum 3 to 5 years in an administration role.
• Proficient in Microsoft Office applications.
• Experience with diary management and travel bookings.

Responsibilities

• Manage busy diary commitments and travel arrangements.
• Produce daily folders for necessary papers.
• Filter emails and manage communications.

Skills

Communication skills

Diary management

IT skills

Analytical skills

Prioritization skills

Presentation skills

Education

Bachelor's degree

Professional training in Business Administration

Private Secretary Certificate

Tools

Microsoft Office Suite (Word, Excel, PowerPoint)

Job description

Overview

We are seeking a Senior Personal Assistant to support the Head of Corporate Development and CEO Office, located in London.

You will be part of a dynamic and collaborative team that supports strategic decision-making at the highest level. You will ensure smooth operations and effective communication within and outside the organization.

The Impact You Will Have

Your role will be pivotal in enhancing the efficiency and effectiveness. By managing diary commitments, travel arrangements, and communications, you will contribute to the seamless execution of strategic initiatives and projects.

Responsibilities

• Managing busy diary commitments, papers, and travel arrangements, including flights, hotels, visas, and personal bookings.
• Producing a daily folder with diary, necessary papers, and troubleshooting any problems.
• Filtering emails, highlighting urgent correspondence, and printing attachments.
• Managing and maintaining the executive's diary and email account.
• Coordinating travel and accommodation requirements and ensuring arrangements are in place for the executive.
• Filtering general information, queries, phone calls, and invitations to the executive by redirecting or taking forward such contact as appropriate.
• Liaising with relevant individuals and external organizations to arrange meetings, prepare agendas, and draft minutes.
• Undertaking any other duties as requested by the executive.

What You'll Bring to the Role

• Demonstrable experience in an administration/assistant role in a highly pressurized environment requiring tact, judgment, and discretion in handling internal and external contacts (Minimum 3 to 5 years).
• Proficiency in IT skills (Office applications): Use of general office application tools e.g., PowerPoint, Excel, Word.
• Experience in diary management, researching, and booking travel and accommodation (Minimum 3 to 5 years).
• Strong communication skills: Ability to clearly and effectively express ideas and messages via speech and writing.
• Effective presentation skills: Ability to visually express and display thoughts and ideas using various tools.
• Analytical skills: Ability to absorb information from various sources, analyze, study or examine data in detail, and draw appropriate conclusions.
• Prioritization skills: Ability to filter information, assess priorities, and work independently.
• A basic understanding of artificial intelligence (AI) and its potential applications in business is essential.

Required Education / Certifications

• Professional training or degree in Business Administration / Office Administration.
• Bachelor's degree (education level).
• Private Secretary Certificate (certification level)

Benefits

What's in it for you?

We are committed to nurturing an inclusive environment where everyone feels they belong. We offer a hybrid working model, which recognizes the value of striking a balance between in-person collaboration and remote working. Please feel free to discuss flexible working arrangements with us.

Let's care for your financial wellbeing

We believe in rewarding performance with a great compensation and benefits package (details vary by location), including a generous bonus scheme and pension.

Let's care for your opportunities to progress

From career development and digital learning programs to international career mobility, we offer lifelong learning for our employees worldwide and an environment where innovation, delivery and empowerment are fostered.

Let's care for life's twists and turns

From our support for flexible working, health and wellbeing (including private healthcare and generous parental leave benefits), to helping people return from career breaks with experience that nothing else can teach. We've got your back.

Let's care for our society and our planet

With opportunities to be engaged in shaping a future that is safe, inclusive and sustainable, we care for the tomorrows of our people, our industry and our clients.

People with disabilities

If you need any adjustments to be made during the application and selection process, please email [e-mail]

Recruitment Agencies

Allianz Commercial has an in-house recruitment team, which focuses on sourcing great candidates directly. Allianz Commercial does not accept unsolicited resumes from agency or search firm recruiters. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired. When we do use agencies, we have a PSL in place, so please do not contact managers directly. Failure to comply could/may result in the disqualification of the candidates and/or the termination of our contract and/or fees not being paid.

EEO Statement

We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations.