Hr Administration jobs in United States

About the Role

This role is a fixed term role for 12-14 months.

The jobholder will have demonstrable experience as a HR Assistant or Coordinator and used to operating in a fast-paced environment. Strong customer service and Microsoft word/excel skills with attention to detail and ability to learn quickly is also required, with a willingness to travel on occasion to sites across the UK where needed.

Responsibilities

HR Administration:

• Ensure effective delivery of all internal HR administration processes including contract preparation, contractual changes, processing BPSS checks, new starters, probation periods, transfers, MFA triggers, terminations, inductions, and HR data management.
• Provide first-line assistance with HR queries from employees via dedicated phone line and inbox including advising on employee benefits and pay queries. Ensuring matters are dealt with to a high standard and in a timely manner.
• Prepare and analyse HR data as required including monthly board reporting, absence management and salary survey completion.
• Produce and issue contracts of employment and offer letters, ensure that eligibility documentation is provided, and copies retained.
• Administer and update the HR systems maintain employee records.
• Support the company's attendance management procedure via proactive management of sickness, i.e.: chasing of certificates; identifying trends, ensuring that relevant return to work interview paperwork is retained, monitoring long term sickness, referrals to Occupational Health etc.
• Assist with development and maintenance of HR policies and procedures including maintenance of HR intranet.
• Involvement in HR projects as required including TUPE processes, employee engagement, policy & procedure review and organisational design/ changes.
• Provide administration support for wider HR team as requested.
• Manage the probation review process.
• Process leavers and ensure the HR system is updated, and relevant documentation is sent to the employee.

Recruitment:

• Assisting the recruitment team and arranging of interviews both face to face and via teams.
• Process the relevant recruitment administration for new starters such as Colas Rail Contract Offer Forms.
• Ensure communication regarding the recruitment process is managed timely and effectively.
• Help with advertising approved vacancies on Colas Rail website.
• Advertise, track and update candidate status as appropriate on HRIS.
• Undertake pre-screening questionaries with candidates if required.
• As you will expect the organisation may change from time to time and you will be expected to meet the operational requirements.
• Any other reasonable duties as required from time to time.

Employee Relations:

• Provide HR advice and guidance to the business regarding all HR queries, including support on sickness absence, disciplinary, grievance, maternity and paternity, recruitment, flexible working and payroll administration.
• To support the Head of HR/ HR Manager with all aspects of employee relations e.g. disciplinary, grievance, sickness absence including occupational health referrals, performance, managing attendance, flexible working requests.
• To provide administrative support to line managers in HR processes, including note taking at formal investigations or meetings.

HR Systems:

• Providing a centre of HRIS expertise and support network to the company’s staff around the UK.
• Create and provide reports to the wider HR team on our HRIS such as headcount reports and other ad hoc reports as requested.
• Facilitating training sessions for colleagues of various levels across the business in order to promote optimal use of the system.
• Research and resolve any system access issues or errors in process, escalating to the global systems team as necessary.
• Assist with HRIS projects/initiatives as needed.
• As you will expect the organisation may change from time to time and you will be expected to meet the operational requirements.
• Any other reasonable duties as required from time to time.

Qualifications:

• Relevant HR qualification or demonstrable experience
• Excellent communication skills, both written and verbal
• Ability to prioritise work, and achieve deadlines
• Excellent attention to detail and organisational skills
• Team player with an ability to work on own initiative
• Customer focused
• Highly proficient user of Microsoft Office, especially Word and Excel
• Experience of using HR systems
• Basic understanding of HR practices and employment/recruitment legislation
• Experience of working as part of a team in a client-focused environment to meet challenging deadlines in a volume orientated resourcing/recruiting environment

Equal Opportunity Statement

Colas Rail is committed to diversity and inclusivity in the workplace.