Office Administration jobs in Canada

AMAZING COMMUNITY-BASED ORGANIZATION IN TORONTO

Our client is a leading community-based nonprofit organization helping youth flourish & contribute to safer communities for a lifetime. They provide safe housing, open custody, community reintegration, and employment readiness programs that guide youth from the justice system toward purposeful living. Our client believes that meaningful relationships and strong processes together create lasting change. They are steadfast in their commitment to supporting youth as they confront these barriers, providing them with the resources, guidance, and opportunities needed to overcome adversity and build brighter, more secure futures.

Are you passionate about helping youth thrive?

The Pod Group is partnering with this organization to place a results-driven and strategic leader to fulfill the role of Manager, Finance & Human Resources.

The Manager, Finance & Human Resources is a key leadership role that combines finance administration, human resources, fund development coordination, and general administration. This position focuses on ensuring strong internal processes, maintaining sound financial controls in collaboration with the CFO and external accounting team, and supporting HR policy, compliance and well-managed operations, enabling programs to focus on serving youth.

The Manager, Finance & Human Resources will coordinate multiple departments across finance, HR and fund development, with access to AI-enabled tools for forward-thinking candidates who enjoy improving efficiency and process intelligence. This is an amazing opportunity to support the local community!

• Manage day-to-day accounts payable (20–30 invoices/month) and corporate card receipts with support from the Office Administration Assistant.
• Coordinate month-end close checklist, ensuring completeness, proper evidence, and timely sign-offs (external firm performs reconciliations; CFO reviews).
• Maintain vendor onboarding controls, GL coding distribution, and document registers for payroll, funder submissions, and approvals.
• Support preparation of funder reports, budget tracking, and allocation updates.
• Liaise with the CFO, external finance team, and CEO to ensure strong financial controls and documentation discipline.

• Lead and coordinate recruitment, onboarding, and performance review processes in collaboration with managers.
• Support employee relations, training compliance, and HR documentation.
• Oversee payroll changes and monthly approval packages with appropriate segregation of duties (in partnership with the CFO and external finance team).
• Maintain benefits enrolment, employee records, and HR policy compliance.
• Foster a positive workplace culture consistent with the organization's values.

• Strategic Funding Planning: Contribute to annual funding plans, aligning funding goals with organizational priorities.
• Grant & Foundation Support: Assist with identifying, tracking, and coordinating applications and reports for government, foundation, and corporate grants.
• Individual Donor & Campaign Support: Coordinate donor communication materials, events, and campaigns under CEO's direction.
• Revenue Tracking: Maintain simple dashboards and reporting tools that connect fundraising results with finance data.

• Oversee key administrative functions including office management, document control, IT coordination, insurance renewals, and vehicle administration.
• Support organizational processes related to facilities, recordkeeping, and risk management.
• Perform other duties as assigned to support the CEO and leadership team.

• Post-secondary education in business administration, HR, accounting, or a related field.
• 5+ years’ progressive experience in HR, finance administration, or non-profit operations, ideally with exposure to fund development or grants coordination.
• Strong understanding of HR processes, payroll, and employment legislation.
• Solid grasp of financial administration, bookkeeping flow, and internal controls (QuickBooks Online, Dext, or equivalent tools).
• Strategic thinker who can switch between detail and big picture, focusing on empathetic and service-oriented leadership.
• Excellent writing and coordination skills, with the ability to produce concise documentation, checklists, and communications.
• High integrity and discretion with confidential information.
• Comfort working independently in a collaborative, mission-driven team.
• Ability to utilize and leverage AI and automation to improve workflow and decision-making.
• Experience supporting grant or fundraising activities is considered an asset.

The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their roles in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity,diversity, inclusivity, and belonging.

The Pod Group (PG) connects candidates with amazing career opportunities in Ontario! We collaborate extensively with not-for-profit and community-based organizations, including health, social services, developmental, housing, mental health, and community health care.

We promote a unique candidate experience that integrates equity, diversity, inclusion and belonging in our engagement with candidates. Our recruitment strategy focuses on learning more about your career goals and aligning your passion with mission-driven work.

We thank you for your interestinapplying!