Office Administrator

Harbinger Network Inc.; Sault Ste. Marie; On-site; CAD 60,000 - 85,000; Full time

Job summary

A leading surveying firm in Algoma District is seeking an experienced Office Administrator to improve office procedures and support project operations. The ideal candidate will have over 10 years of experience in office administration within construction sectors, strong budgeting skills, and proficiency in Microsoft Office. This role requires a detail-oriented professional adept at managing multiple priorities and maintaining confidentiality.

Qualifications

• 10+ years of experience in office administration within construction or related sectors.
• Proven experience in improving administrative procedures with hands-on budgeting.
• Strong written and verbal communication skills and attention to detail.

Responsibilities

• Oversee office administrative procedures and workflow standardization.
• Coordinate office services, maintaining inventory and budgetary controls.
• Support project operations with document control and reporting.

Skills

Administration Improvements

Budgeting Support

Vendor Coordination

Document Management

Communication Skills

Tools

Microsoft Office

Admin/Accounting Tools

Job description

Office Administrator

Harbinger Network is proud to partner with a growing, land surveying firm that blends tradition and innovation, delivering high-quality, technology-forward services to public and private sector clients while strengthening relationships between various communities and stakeholders.

Key Responsibilities

• Oversee and continuously improve office administrative procedures, establishing priorities, tracking deadlines, and standardizing workflows across admin functions.
• Coordinate office services including supplies, equipment, facilities, records, parking, maintenance, and security vendors, maintaining inventory and budgetary controls.
• Support project operations with document control, contracting admin, scheduling, and reporting aligned to construction/survey deliverables and QA processes.
• Assist in budgeting, AP/AR support, invoice processing, and periodic financial and operational reporting; assemble data for special reports and correspondence.
• Provide HR/people ops support for a growing team: posting roles, coordinating interviews, onboarding logistics, records, and policy administration as needed.
• Serve as a client care touchpoint: manage calls, emails, meeting logistics, travel arrangements, and front-office professionalism consistent with firm values.
• Maintain accurate records, templates, and databases for personnel, financials, projects, and compliance; ensure confidentiality and data integrity.
• Supervise or coordinate work of administrative/records support where applicable, ensuring service levels and adherence to procedures.

Qualifications

• 10+ years of progressive office administration experience in construction, manufacturing, mining, land development, or related construction sectors.
• Proven strength in implementing and improving administrative procedures, with hands-on experience in budgeting support, inventory control, vendor coordination, and document management.
• Proficiency with Microsoft Office and common admin/accounting tools; strong written and verbal communication and meticulous attention to detail.
• Comfortable coordinating across field and office teams and supporting multiple leaders while managing shifting priorities and deadlines.
• Discretion in handling sensitive information; demonstrated professionalism in client-facing interactions.
• Asset: experience supporting surveying, engineering, or construction project documentation and QA workflows.