Business Administration Co-Op

Rodan Energy Solutions Inc.; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading North American energy services company is seeking a Business Administration Co-Op to manage invoicing processes and contribute to operational efficiency. This role offers hands-on experience in reconciliation, bookkeeping, and cross-functional collaboration. Successful candidates may transition into permanent positions. Ideal for detail-oriented individuals looking to grow in a supportive environment in Calgary.

Qualifications

• Experience in data entry, multi-system reconciliation, and using formulas.
• Strong written and verbal communication skills are essential.
• Ability to prioritize and manage bi-weekly invoicing deadlines.

Responsibilities

• Perform bi-weekly reconciliation of work orders for invoicing.
• Process vendor payments and assist finance team with tasks.
• Update compliance websites with hours worked monthly.

Skills

Data entry

Verbal communication

Written communication

Attention to detail

Analytical thinking

Time management

Job description

About Us:

At Rodan Energy, our mission is Making Sustainable, Attainable. As a leading North American energy services company, we provide innovative energy solutions that help clients reduce energy costs and GHG emissions, support electrification, and enhance grid efficiency. With over 20 years of expertise, we’re trusted by North America’s largest energy users, power producers, and utilities.

Why Join Rodan:

• Thriving Industry: Join a rapidly growing sector at the forefront of innovation and sustainability, shaping the future of energy management.
• Product Market Fit: With a 98% client retention rate and consistent YOY growth, Rodan has built a reputation for delivering trusted, long‑term partnerships with industry leaders.
• Top Talent & Strong Culture: Collaborate with high‑performing, passionate individuals who are committed to excellence and sustainability.

What Makes This Role Great:

This Business Administration Co‑Op offers a unique opportunity for accelerated professional growth. You will gain hands‑on, real‑world experience by managing the end‑to‑end invoicing process for a major project, covering critical areas like reconciliation, bookkeeping, and cross‑functional collaboration. Strong performers will be considered for permanent conversion after the 4‑month term, offering a clear path to an ongoing role within the supportive Calgary team. This role is ideal for someone who is detail‑oriented, analytical, and curious about how operational efficiency supports successful growing organizations.

The role has the potential to turn into a permanent role for the right individual.

Key Responsibilities:

• Perform alternating bi‑weekly reconciliation of work orders between internal and external systems to prepare accurate invoices for a major contract. This is the most critical and challenging aspect of the role, requiring strong prioritization.
• Process vendor payments bi‑weekly, with the goal of transitioning to the Yooz system to align with corporate procedures.
• Assist the finance team with recurring monthly tasks, including credit card reconciliations and journal entries.
• Update compliance websites monthly or as required with hours worked per site, and support HR in updating compliance websites with location‑specific requests.
• Assist the Field Services team with onboarding technicians for various work as needed, including site‑specific onboarding and Health & Safety updates.
• Check the main phone line messages daily and direct calls/messages as needed. Coordinate office services (e.g., water delivery) and ordering supplies for both regional locations.

Required Qualifications

1. Skills & Competencies

• Required experience in data entry, using formulas, data manipulation, and multi‑system reconciliation.
• Strong written and verbal communication skills.
• Self‑directed with the ability to prioritize and initiate tasks independently, specifically managing bi‑weekly invoicing deadlines alongside urgent, ad‑hoc administrative requests.
• High attention to detail and accuracy.
• Analytical thinking for data reconciliation.
• Time management skills for bi‑weekly deliverables.

2. Specific Experience & Knowledge

• Comfort with mathematical calculations and data validation.
• Office administration or bookkeeping experience is beneficial but not essential.

Apply Now:

If you’re passionate about innovation and driving growth in a rapidly evolving industry, we want to hear from you!

Please note that a criminal background check will be conducted as part of our hiring process