Lands & Resources Clerk

Shxwowhamel FIrst Nation; Agassiz; On-site; CAD 46,000; Full time

Job summary

A First Nation in British Columbia is seeking a Lands and Resources Clerk to provide essential administrative support to the Lands department. Responsibilities include maintaining land use records, preparing legal documents, and managing communication with external agencies. The ideal candidate will possess strong organizational skills, a background in office administration, and sensitivity to Indigenous issues. This is a full-time permanent position offering a wage of $23.00 per hour.

Benefits

Benefits included

Qualifications

• Effective multitasking and organizational skills.
• Proven ability to establish rapport with diverse backgrounds.
• Experience preparing meeting agendas and minutes.

Responsibilities

• Provide administrative support to the Lands Manager.
• Manage records of taxation and land use agreements.
• Prepare and maintain legal documents and filings.

Skills

Experience with MS Word, Excel, Outlook

Knowledge of Sto:lo and Tiy’t territory

Excellent oral and written communication skills

Ability to analyze and interpret contract law

Attention to detail and proofreading skills

Education

Post-secondary Education in Office Administration

Enrollment in First Nation Lands Management Program

Tools

GIS and GPS mapping software

ICs land registry system

Job description

LANDS AND RESOURCES CLERK

Shxw’ōwhámél First Nation - Hope, British Columbia

Temporarily

35 Hours per week - Full-time- Permanent with benefits

Hourly wage: $23.00

Posting Date: March 01, 2022

Open until: position filled

Shxw’ōwhámél First Nation requires the services of a Lands and Resources Clerk to work under the supervision of the Lands Manager. The Lands and Resources Clerk is responsible for providing day-to-day administrative and clerical support to the Lands department. This position performs a wide variety of administrative support, reception, and information services, all which contribute to the efficient and professional operation of the Lands department.

Duties & Qualifications Include:

• Reports to the Lands Manager
• Experience with MS Word, Excel, Outlook
• Experience with Google Earth, GIS, GPS and other mapping software
• Read, interpret, catalogue and maintain air photography and satellite images
• Demonstrate strong organizational skills, detail oriented, and ability to multi-task in a dynamic working environment
• Ability to be both a team player, works well independently with little or no supervision
• Proven ability to establish rapport with all educational and occupational backgrounds
• Willing to attend training workshops
• Willing to work evenings and weekends
• Manage records of taxation, land use agreements and contracts
• Maintain the Shxw’ōwhámél Lands Department inventory database
• Must be able to provide a current Criminal Record Check
• Responsible for answering phones, responding to voice or e-mail messages, as well as sending and receiving faxes – with ICs, NRCan, Surveyors, Lawyers, other external agencies, staff and public.
• Maintains Individual Land Holding files and Lawful Possessor Report files to ensure they are kept current and accurate.
• Maintain and enhance the current Lands Department filing system and database.
• Under the direction of the Lands Manager, prepares legal documents such as leases, addendums, etc.
• Preparation of the drafting of documents requested by individuals such as land transfers and right of way agreements as directed by the Lands Manager.
• Assists Lands Manager with the provisions of information and materials as requested by lawyers or outside agencies such as parcel abstracts, lease payments owing.
• Records the receipt of all registered documents and distributes to locates and lessees as appropriate.
• Provides support to committees; recording and transcribing minutes, preparing agenda packages and arranging logistics of meetings
• Assists in meeting deadlines for various tasks and in the planning of events and workshops as required

Knowledge and Skills:

• Knowledge of Sto:lo and Tiy’t territory and traditions
• Knowledge of Land code, office terminology, procedures, and equipment
• Excellent oral and written communication skills
• Excellent public relations, including an appreciation of the need for confidentiality, tact and discretion
• Comprehensive knowledge of the Indian Act and Regulation as they pertain to the administration and management of Indian Reserve Lands.
• Ability to identify, evaluate and correctly interpret evidence relating to interests in, title to and status of reserve land; draft and submit land instruments for approval and registration; conduct encumbrance checks in ILRS; identify appropriate Indian Act legislation as it relates to instrument type and purpose.
• Ability to use ICs land registry system to conduct encumbrance checks in ILRS/External agencies.
• Ability to verify membership as it relates to land management (e.g., estates, allotments, transfers).
• Experience preparing meeting agendas, minutes, letters and memos accurately
• Attention to detail and proofreading skills
• Filing and document organization
• Ability to analyze, interpret and apply basic contract law.
• Ability to identify and interpret the Lands Management Manual.
• Ability to read and understand Canada lands Survey Records (CLSR) and Regional Survey of BC

Requirements:

• Enrollment or completion of the First Nation Lands Management Program
• Post-secondary Education (two (2) years) – graduate in Office Administration, or an acceptable combination of education and experience.
• High level of computer and word processing skills.
• High level of clerical skills; good knowledge of acceptable office practices.
• Excellent public relations skills, including an appreciation of the need for discretion and a professional and informed approach with the public.
• Ability to build and foster relationships with staff, families, Si:yá:m Council, volunteers and community resources
• Sensitivity to Indigenous issues
• Valid BC Driver’s License